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Oregon FIRST Tech Challenge Qualifying Event at OMSI
Saturday, February 6th
for Teams 7:15 am - 5:00 pm / for the public 11:30 am - 5:00pm
1945 SE Water Ave. Portland, OR
OMSI Team Roster

2/2/10 - REVISED: Judging Sessions Time revised to 8:45am - 11:25 am.
2/2/10 - REVISED: Teams should select a Team Captain to attend the Alliance Selection Meeting(Parker Room) and represent the team during the Alliance Selection Ceremony. This will happen at the conclusion of the Qualifying Rounds

Qualifying Event Day Details
7:15-8:00am     Team Check-in   Teams arrive at OMSI for check-in.  Enter OMSI using the west door closest to the planetarium/auditorium. Team Check-in  is in the hallway just beyond doors. Team Check-in OPENS at 7:15 am and CLOSES at 8:00 am.  All teams are expected to check-in at this time.

PIT AREA - Turbine Hall Luchroom area.
Team proceeds to assigned Pit Table in Pit Gym in Turbine Hall lunch area. You will have 1- 6 foot area of a table for your pit area.  Space is limited at OMSI, we’ll be doing our best to accommodate everyone. Please place unneeded items under the table. Gracious professionalism. You can eat at your pit table but please clean up after yourselves.  You can set up a tri-board or poster highlighting your team's community service projects, robot design, programming or team profile info.

8:00 -8:25am - Coach/Mentor/Team Member Meeting in Competition Auditorium : Everyone is expected to attend the event meeting in the auditorium. In this meeting, we’ll review the flow of the day and the tournament rules, and answer your last-minute questions. We’ll welcome the teams, thank sponsors, and make a few short announcements. We will also review robot driving rules with the teams.
8:30-11:00am     Software and Hardware Robot Inspection Stations in Competition Auditorium:

9:00 –11:00am   Judging Session – Each team and their robot has one ten-minute judging session

8:30 am --- Tournament field available for practice.  Use of the practice area will be informally scheduled to ensure that all teams have comparable access to the area; the practice area monitors will facilitate field use. The Practice Field will be located outside of the auditorium across from the planetarium. The practice field is in a very public location. The teams’ behavior and language should be professional and polite.  If you are waiting for your turn, please explain the Hot Shot Game and FTC to OMSI guests that are watching.

11:00 am - Formal Robot Inspection closes. Teams that have passed hardware and software inspections will advance to Qualifying Rounds. Tournament officials will enter the team numbers advancing teams into the Event Scheduling program. Teams will be randomly matched into 2 team alliances.

11:00-11:30 -- Lunch: You are encouraged to bring lunch from home in order to provide your team with the most flexibility to stay hydrated and nourished. The OMSI Café will be available for your use. It opens at 11:00 am. There is also a snack bar near the OMNI Max theatre and a vending machine in the PIT.  Teams can bring in their own food but please clean up after yourselves.  

11:35 am--OPENING CEREMONIES for the public. Introduction of the game and teams.  

12:00 pm -- QUALIFYING ROUNDS BEGIN!

---Schedule projected on the Pit Gym Screen. Look for your match #. Each match should take approximately 5 minutes.  
---Teams check-in at PIT Admin Table 3 matches before the one occuring and then proceed to the auditorium bullpen area.  The Event Field Volunteers will direct you to the proper field and alliance position.  Listen for Match # Annoucements over the PA system. Assign a team member to do this. The event runs on Match Order not Match time.

Team goes back to Pit area to practice or make adjustments to robot, or watches other teams in the Performance competition.  
All teams will be on an even footing, in that none will know the competition-pairing schedule until the day of the competition. Because of the tightness of the schedule, you will not be able to make up a missed competition round.  Two student drivers and one coach are allowed per team in the Alliance box.

Review how Qualifying Rounds are Scored!!!!  Review Tournament section of Game Manual! This comes as a surprise to most rookie teams. Understand Qualifying Points (QPs) and Ranking Points (RPs) .   Hot Shot Game Manual – Section 3.6.6

Approx 3:0O PM       ALLIANCE SELECTION and ELIMINATION ROUNDS
Understand how alliance selection is made. Read Section 3.6.7 Hot Shot Game Manual 
As described in the FTC Rules, 3 team alliances will be formed.  

Teams are asked to select a Team Captain for the Alliance Selection process. Immediately following the Qualifying Rounds, Team Captains are report to Parker Room (take Turbine Hall elevator to the 3rd Floor) for the Alliance Selection Procedure meeting. The rest of the team, coaches, mentors wait in the Atrium lobby during this time.

NEW!!! – For the Hot Shot Game their will be only four 3-team alliances in the elimination rounds (12 teams). 
Elimination Round Play – read section 3.6.8

Cleaning up the PIT:   After Qualifying Rounds, if your team is not advancing to the elimination rounds, the team should pack up their belongings. You can leave them in the Pit until after the awards ceremony but please be packed and ready to go.

4:00pm -- Pre-Awards Activities and Awards Ceremony:  After Competition is complete, teams go to Auditorium for the Awards Ceremony.   
Note: Please keep in mind we will try our best to keep to the schedule but may experience technical difficulties that will slow down or suspend play for an indeterminate number of minutes. Patience and gracious professionalism are key!            
Team goes back to Pit room to retrieve any remaining belongings and leave site.

Who advances to the Oregon FTC Championship?
12 teams at the OMSI FTC Qualifying Event will advance to the Oregon FTC Championship. This includes the Winning Alliance (3 teams) and the Finalist Alliance (3 teams) plus all teams receiving a Judged Award (6).

In the event, a Winning Alliance or Finalist Alliance team also receives a Judged Award, this will open a Championship Tournament Slot(s). A lottery will be drawn from the remaining alliance teams from the Elimination Round not receiving trophy and 4 Honorable Mention Teams selected by the Judges that did not receive a trophy.

1st Tier Lottery 1 - 4 slots opened - These teams will be entered if they did not already receive a judged award.
2 Alliance Captain teams from Elimination Rounds (3rd and 4th Place) and 2 Honorable Mention Teams selected by Judges.
2nd Tier Lottery for more than 4 slots opened -
2- 1st Picked Alliance Teams from Elimination Rounds (3rd and 4th Place) and 2 additional Honorable Mention Teams selected by Judges
3rd Tier Lottery- 2nd Picked Alliance Teams from teh Elimination Rounds (3rd and 4th Place)


5:00pm -- Adjournment

THIS SCHEDULE IS SUBJECT TO CHANGE. CONSULT THE PIT AND LISTEN FOR UPDATES THROUGHOUT THE DAY.

ACCESS TO THE PIT/JUDGING ROOMS:
ID Tags and security-access wristbands – Team members, coaches, and mentors will be issued ID tags and wristbands when the team checks in at the tournament.  Anyone without ID tags and badges and nametags will not have access to the pit and judging areas.

Safety Glasses –Failure to wear safety glasses violates FTC rules and can negatively impact judged awards.  Hot Shot Game Manual Sec 3.5 – EYE PROTECTION AND SAFETY FIRST requires all teams to bring and supply safety glasses for its members for each competition. Students and adult team members and guests must wear them to protect their eyes while working on the Robot, when observing Robot building/repair work, and while competing. Operators, players, and coaches will not be allowed in the Competition Area or Pit Area without them. Regular glasses and sunglasses do not qualify as safety glasses. If you wear prescription glasses, you must wear safety goggles over them or attach safety side shields.

Adults to Supervise Participants – Plan on two adults per team (e.g., yourself and your team’s mentor) and three adults for larger teams.  Note that due to space considerations, a maximum of three adults will be allowed to accompany the team into restricted tournament areas.

Guests –Please invite family, friends, sponsors, and school VIPs. Viewing will be by standing room only in the auditorium outside of the stanchions.   Only team members, coaches, and mentors will be allowed in the Pit and Judging areas; parents, family members and guests can view the competition auditorium , practice field or can purchase OMSI admission to see the exhibits.  We are officially opening the event to the public at the start of the qualifying rounds at 11:30 am.

Extra Children – We recommend that you do not bring extra children with you.  They will not be issued wristbands.  If you have youngsters who are not members of your team and want to attend the tournament, you should have them accompanied by an adult who is not attending as part of your team. 

Coaches with Multiple Teams – If you have more than one team at this tournament, it’s important that you bring an adequate number of adults with you to supervise your teams.  Teams from the same school will have their Pit tables in close proximity to one another to the best of our ability. Remember too that your teams will be competing at different times in different places and that each team must have a designated coach that is responsible for each team.

Food

Sack Lunches – You are encouraged to bring lunch from home in order to provide your team with the most flexibility to stay hydrated and nourished. The OMSI Café will be available for your use. It opens at 11:00 am. There is also a snack bar near the OMNI Max theatre and a vending machine in the PIT.
 
Parking
Park in the OMSI guest parking lots.  You can unload your team and equipment at the entrance to the auditorium lobby  but do not leave your vehicle parked there. The driver must remain with each vehicle and move to a parking area upon unloading.

Directions to  the Oregon Museum of Science and Industry
OMSI is located south of the Hawthorne Bridge on the east bank of the Williamette River, 1945 SE Water Avenue, Portland, OR.

Tournament Volunteers
You will be able to recognize Tournament Volunteers; they will be wearing “Special” T-Shirts. Feel free to ask volunteers for help or information.    They are there to make the tournament run smoothly and to help you throughout the day. 

Fun Stuff

We're going to have a great time.  Your team should consider wearing something fun to identify your team members, i.e. hats, T-Shirts, stickers. ORTOP encourages participants to talk and share their experience.  This is a great opportunity to meet new friends, share stories and learn from each other. This is an educational, friendly competition.


Sincerely,
David Perry
OMSI Qualifying Event Manager
and
Ed Epp
ORTOP FTC Chair
Oregon FTC Affiliate Partner

Quick Links to Resource Information

FIRST 2009-2010 CONSENT FORMS: In English , In Spanish
Requirement for receiving a nametag/wristband.

Where is OMSI? - Google Map for OMSI

So what's this Gracious Professionalism and Coopertion thing everyone talks about?

HOT SHOT Game Manual - It's all here: download it, print it, read it.
Hot Shot Game Description

UP-To-Date Field Control System - Make sure you have the latest version!

Software Templates - Ditto on checking if you are up to date.

Who's going to be there? - Oregon FTC Qualifying Event at OMSI Team Roster

Quick Resource Page on the national FTC website with many important links.

What to bring? Not Bring? A checklist to get you started on yours.

 

 

 

 

 

 

 

 

 

Oregon FIRST Tech Challenge Qualifying Event
at Kelley Engineering Center, Oregon State University in Corvallis, Oregon

Qualifying Event Day Details
7:15-8:00am     Team Check-in   Teams arrive at Kelley Engineering Center, OSU for check-in.  Enter Kelley Engineering Center using the north door closest to the westside of the building. Team Check-in will be set up just beyond doors. Team Check-in OPENS at 7:15 am and CLOSES at 8:00 am.  All teams are expected to check-in at this time.

PIT AREA - located in Kelley Engineering Center Rooms - 1005, 1007 and the adjacent hallway and lounge area.
Team proceeds to assigned Pit Table in the Pit area. You will have table for your pit area.  Space is limited at OSU, we’ll be doing our best to accommodate everyone. Please place unneeded items under the table. Gracious professionalism, please! You can eat at your pit table but please clean up after yourselves.  You can set up a tri-board or poster highlighting your team's community service projects, robot design, programming or team profile info.

8:00 -8:25am - Coach/Mentor/Team Member Meeting in KEC-1001 (across from the PIT rooms):
Everyone is expected to attend the event meeting. In this meeting, we’ll review the flow of the day and the tournament rules, and answer your last-minute questions. We’ll welcome the teams, thank sponsors, and make a few short announcements. We will also review robot driving rules with the teams.

8:30-11:00am     Software and Hardware Robot Inspection Stations located nearest to the Competition field that is closest to the PIT.

8:45 –11:25am   Judging Session – Each team and their robot has one ten-minute judging session

8:30 am --- Tournament field available for practice.  Use of the practice area will be informally scheduled to ensure that all teams have comparable access to the area; the practice area monitors will facilitate field use. The Practice Field will be located between the two competition fields on the 1st Floor. The practice field is in a very public location. The teams’ behavior and language should be professional and polite.  If you are waiting for your turn, please explain the Hot Shot Game and FTC to guests that are watching.

11:00 am - Formal Robot Inspection closes. Teams that have passed hardware and software inspections will advance to Qualifying Rounds. Tournament officials will enter the team numbers advancing teams into the Event Scheduling program. Teams will be randomly matched into 2 team alliances.

11:00-11:30 -- Lunch: You are encouraged to bring lunch from home in order to provide your team with the most flexibility to stay hydrated and nourished.Teams can bring in their own food but please clean up after yourselves.
Other options: The e.cafe' located on the 1st Floor of the Kelley Engineering Center. e.cafe Menu 
Also, directly across the street on Monroe Avenue are a number of restaurants such as Subway, QDoba, Chipotle, Yumm Cafe, Big Town Hero, and others. BUT, don't be late or miss a qualifying round. Send a parent for take-out to bring it back.

11:35 am--OPENING CEREMONIES for the public. Introduction of the game and teams.  

12:00 pm -- QUALIFYING ROUNDS BEGIN!

---Schedule projected on the Pit Gym Screen. Look for your match #. Each match should take approximately 5 minutes.  
---Teams check-in at PIT Admin Table three matches before the one occuring and then proceed to the atrium bullpen area #1 or atrium bullpen area #2.  The Event Field Volunteers will direct you to the proper field and alliance position.  Listen for Match # Annoucements over the PA system. Assign a team member to do this. The event runs on Match Order not Match time. The fields will be located on each end of the 1st Floor of the Kelley Engineering Building.

Team goes back to Pit area to practice or make adjustments to robot, or watches other teams in the Performance competition.  
All teams will be on an even footing, in that none will know the competition-pairing schedule until the day of the competition. Because of the tightness of the schedule, you will not be able to make up a missed competition round.  Two student drivers and one coach(which can also be a student) are allowed per team in the Alliance box.

Review how Qualifying Rounds are Scored!!!!  Review Tournament section of Game Manual! This comes as a surprise to most rookie teams. Understand Qualifying Points (QPs) and Ranking Points (RPs) .   Hot Shot Game Manual – Section 3.6.6

Approx 3:0O PM       ALLIANCE SELECTION and ELIMINATION ROUNDS
Understand how alliance selection is made. Read Section 3.6.7 Hot Shot Game Manual 
As described in the FTC Rules, 3 team alliances will be formed.  

Teams are asked to select a Team Captain for the Alliance Selection process. Immediately following the Qualifying Rounds, Team Captains are report to KEC-1001 for the Alliance Selection Procedure meeting. The rest of the team, coaches, mentors wait in the Atrium lobby during this time.

NEW!!! – For the Hot Shot Game their will be only four 3-team alliances in the elimination rounds (12 teams). 
Elimination Round Play – read section 3.6.8

Cleaning up the PIT:   After Qualifying Rounds, if your team is not advancing to the elimination rounds, the team should pack up their belongings. You can leave them in the Pit until after the awards ceremony but please be packed and ready to go.

4:00pm -- Pre-Awards Activities and Awards Ceremony:  After Competition is complete, teams go to Kelley Engineering Building Atrium for the Awards Ceremony.   
Note: Please keep in mind we will try our best to keep to the schedule but may experience technical difficulties that will slow down or suspend play for an indeterminate number of minutes. Patience and gracious professionalism are key!            
Team goes back to Pit room to retrieve any remaining belongings and leave site.

ACCESS TO THE PIT/JUDGING ROOMS:
ID Tags and security-access wristbands – Team members, coaches, and mentors will be issued ID tags and wristbands when the team checks in at the tournament.  Anyone without ID tags and badges and nametags will not have access to the pit and judging areas.

Safety Glasses –Failure to wear safety glasses violates FTC rules and can negatively impact judged awards.  Hot Shot Game Manual Sec 3.5 – EYE PROTECTION AND SAFETY FIRST requires all teams to bring and supply safety glasses for its members for each competition. Students and adult team members and guests must wear them to protect their eyes while working on the Robot, when observing Robot building/repair work, and while competing. Operators, players, and coaches will not be allowed in the Competition Area or Pit Area without them. Regular glasses and sunglasses do not qualify as safety glasses. If you wear prescription glasses, you must wear safety goggles over them or attach safety side shields.

Adults to Supervise Participants – Plan on two adults per team (e.g., yourself and your team’s mentor) and three adults for larger teams.  Note that due to space considerations, a maximum of three adults will be allowed to accompany the team into restricted tournament areas.

Guests –Please invite family, friends, sponsors, and school VIPs. Viewing will be by standing room only and most guests will be viewing from the second floor down into the atrium.   Only team members, coaches, and mentors will be allowed in the Pit and Judging areas; parents, family members and guests can view competition , practice field or tour campus between matches.  We are officially opening the event to the public at the start of the opening ceremony at 11:30 am.

Extra Children – We recommend that you do not bring extra children with you.  They will not be issued wristbands.  If you have youngsters who are not members of your team and want to attend the tournament, you should have them accompanied by an adult who is not attending as part of your team. 

Coaches with Multiple Teams – If you have more than one team at this tournament, it’s important that you bring an adequate number of adults with you to supervise your teams.  Teams from the same school will have their Pit tables in close proximity to one another to the best of our ability. Remember too that your teams will be competing at different times in different places and that each team must have a designated coach that is responsible for each team.

Food

Sack Lunches – You are encouraged to bring lunch from home in order to provide your team with the most flexibility to stay hydrated and nourished. Other options: The e.cafe' located on the 1st Floor of the Kelley Engineering Center. e.cafe Menu 
Also, directly across the street on Monroe Avenue are a number of restaurants such as Subway, QDoba, Chipotle, Yumm Cafe, Big Town Hero, and others. BUT, don't be late or miss a qualifying round. Send a parent for take-out to bring it back.

Parking
All campus parking labeled faculty, staff or student is open to visitors on the weekend, with the exception of any individual spot labeled "Reserved".

Directions to the Oregon State University Campus
Kelley Engineering Center* is located on the Oregon State University Campus in Corvallis, OR. on the corner of SW Memorial Place and SW Campus Way.

FUN FACT! - *This certified "green" building houses the School of Electrical Engineering and Computer Science along with labs, classrooms and offices for graduate students and professors. It is the first academic engineering building in the country to be awarded the Gold Leadership in Energy and Environmental Design (LEED) certification by the U.S. Green Building Council.

Tournament Volunteers
You will be able to recognize Tournament Volunteers; they will be wearing OSU School of Engineering T-Shirts, most are members of the OSU Robotics Club. Feel free to ask volunteers for help or information. They are there to make the tournament run smoothly and to help you throughout the day. 

Fun Stuff

We're going to have a great time.  Your team should consider wearing something fun to identify your team members, i.e. hats, T-Shirts, stickers. ORTOP encourages participants to talk and share their experience.  This is a great opportunity to meet new friends, share stories and learn from each other. This is an educational, friendly competition.


Sincerely,
Jonathan Hurst and Donald Heer
OSU Qualifying Event Managers

and

Ed Epp
ORTOP FTC Chair
Oregon FTC Affiliate Partner

Quick Links to Resource Information

FIRST 2009-2010 CONSENT FORMS: In English , In Spanish
Requirement for receiving a nametag/wristband.

Where is the Kelley Engineering Center on the OSU campus? - Google Map for OSU Campus --Kelley Engineering Building is on the corner of SW Memorial Place and SW Campus Way.

NEW!!! OSU Kelley Engineering Center VENUE MAP

So what's this Gracious Professionalism and Coopertion thing everyone talks about?

HOT SHOT Game Manual - It's all here: download it, print it, read it.
Hot Shot Game Description

UP-To-Date Field Control System - Make sure you have the latest version!

Software Templates - Ditto on checking if you are up to date.

Who's going to be there? - Oregon FTC Qualifying Event at OSU Team Roster

Quick Resource Page on the national FTC website with many important links.

What to bring? Not Bring? A checklist to get you started on yours.