FIRST LEGO League Tournament Volunteers!
You are the "U" in Volunteer! Be a hero - volunteer!
Prepare. Be Safe. Rebuild.
Volunteers roles are available for our 25 FLL Qualifying Tournaments and 2 State Championship events.
Oregon FLL Qualifying Tournaments are scheduled for December 7, 8, 14 & 15, 2013
The Intel Oregon FIRST LEGO League Championships are scheduled for January 18 & 19, 2014.
Schedule available here
Volunteers are required to read and sign a FIRST Consent and Release Form upon arrival at a tournament. Please read and bring with you to the event.
FIRST Consent and Release Form - in English
Judges assess the teams in many categories, including originality, problem solving and the ability to improvise. Training is required by webinar or in person. Preference is given to individuals who have judged in a qualifying tournament this season but new judges are trained for the championship.
Referees /Table Resetter/Robot Inpectors. Training is required by teleconference or in person. Preference is given to individuals who were referees at qualifying tournaments this season.
At the Championship the Referees rotate between all table competition roles.1. Referee - score the results of each robot run on the competition table against the challenge criteria. Must fully understand the challenge rules and expected outcomes of each mission.
2. Table Resetter - restores the Lego competition field back to original state after each competition in preparation for the next team. Should be comfortable working with LEGO and need to learn the challenge competition table setup. Some tournaments rotate referee team members between the Referee and Resetter positions during the day.
3. Robot Inspector - inspects the robot for allowable parts.
All Judges and Referees must be at least 18 years of age. There are limited roles for persons under 18 to assist the referee crew or be a judge. Paticipation of persons under 18 years of age must be approved by the State Tournament Head Referee or Head Judge. Please send an email request to firstname.lastname@example.org .
All day of the event volunteers must be at least 13 years of age by FIRST policy. Some tournament directors require that volunteers be 18 years of age because of venue policy.
Restrictions: Coaches and mentors and adults associated with teams may neither attend judge or referee training sessions nor serve as judges, referees, table setters or timekeepers if their team is participating in the FLL Championship. They may however, serve as team queuers, or day of the event volunteers etc.
All volunteers are required to sign a FIRST Consent Release Form.
|"DAY OF THE EVENT"Tournament Volunteers||REGISTRATION / INFORMATION CREW
Checks in teams; directs participants, VIPs, volunteers and parents to the proper areas; and answers questions.
Serves breakfast, lunch and snacks in the volunteer break room. Brings water/snacks to volunteers not able to leave their post.
|JUDGE SUPPORT CREW
There are three separate types of judging rooms: Technical, Project and Teamwork.
Judge Queuer: Keeps judging rooms on schedule, flow of teams in & out of judging area
Judge Assistant: Escorts teams in & out of judging room, acts as time keeper and keeps judge panel on schedule.
Parent Queing/Escort: Escorts parents in & out of the Project room.
|OPENING/CLOSING CEREMONIES CREW
Assist the tournament director in executing the opening and closing ceremonies. Roles vary with each tournament.
PIT ADMINISTRATION CREW
Pit Runner: Escorts the team from the pit to the Table Competition area.
|PRACTICE TABLE CREW
During the day teams can try out their robot on a practice Power Puzzle competition table.
Practice Table Monitors ensure an orderly and fair use of the practice tables and Food Factor Missions & Field Set-up
Security volunteers direct the teams to correct venue locations, prevent teams and guest from entering prohibited venue areas by checking name tags/wristbands. Security ensures that teams adhere to site regulations and would help direct the crowd in case of an emergency.
|LOAD-IN /LOAD-OUT CREWS||Load-in/Load-out Crew members set up tables, chairs, signs and equipment before the event and remove them afterward. This is not a thankless volunteer job. Our tournament directors will thank you many times for volunteering for this important role. Please consider volunteering for this job by itself or in addition to other roles.|
|PRE-TOURNAMENT PREPARATION VOLUNTEERS||The Tournament Director, Head Judge/Referee and Crew Leads need help preparing in advance of the tournament. This includes printing materials, stuffing folders/envelopes, building field set-up kits, organizing materials, shopping for food, etc. The tournament director will connect with you regarding what’s needed.|
A coach can be a
- club leader
- scout master
- recruit team members
- determine when teams meets
- instill spirit in team
- schedule meetings
- arrange for practice table or equivalent
- register team
- order kits, etc.
- understand the rules
- have fun
- co-coach or otherwise pair up
- keep a positive attitude
- emphasize demonstrating a solution at the tournament is success
- don't over emphasize winning
- not worry about the solution; that's up to the team
- subscribe to the coach's honor code.
- encourage teamwork
- insist on mutual respect
- facilitate development of timeline
- deal with parents
- communicate about tournament philosophy, goals, rules
- solicit help
- communicate with school, etc.
- don't have to be technical expert; rely on mentor for that.
Those who are interested in becoming coaches are encouraged to register for no-charge no-obligation workshops. If you have already attended a workshop and want to remind us of your interest in serving as a coach or assistant coach please contact us.
- be a technical advisor
- let coach do his/her job
- understand both
- robot design
- encourage structured problem solving
- experiment with one variable at a time
- set achievable goals
- remember team members are kids
- limit terminology
- have fun
When mentors meet with a team they should pick one or two new subjects per session
- Programming techniques
- meet with the coach regularly
- subscribe to the coach's honor code.
- don’t solve problems for team
- focus on questions not answers
Mentors should teach problem solving, including
- defining the problem
- evaluating alternatives
- choosing alternative
- evaluating & testing
ESCO Corporation statement on the value of being a FIRST LEGO League technical mentor.
Many teams combine the roles of coach and mentor in or two adults. Those who are interested in becoming mentors and coaches who will be mentoring teams are encouraged to register for no-charge no-obligation workshops. If you have already attended a workshop and want to remind us of your interest in serving as a mentor or assistant mentor please contact us.
ORTOP needs a volunteer to help recruit and coordinate volunteers for the two Oregon FLL Championships. The volunteer coordinator will also help recruit volunteers to direct them to the qualifying tournaments directors. Interested persons should contact Cathy Swider at email@example.com
Key Local Tournament Roles
Qualifying Tournament Director
Recruits the organizing team and oversees staging the qualifying tournament. Handles the budget and sponsors’ donations.
Works with the owners of the site to establish areas to be used, requirements for utilities, support services, etc.
Recruits the Referee Team and ensures that all receive detailed training prior to the tournament.
Recruits the Judge Team and ensures that all receive detailed training prior to the tournament.
Recruits and assigns Tournament Day volunteers.
Arranges food and refreshments for volunteers and other participants as needed.
There’s no secret to running a good FLL program; it's just like competing in FLL. You think creatively, treat people with respect, and work hard. Put yourself in your customer’s position (student, coach, teacher, or volunteer) and ask yourself, "What would I want?" But to get you started, here’s a list of things you’ll need to think about:
• Tournament venue
• All needed equipment
• Food for participants and volunteers
• Paid helpers, like custodial staff
• Parking and traffic plans
• Directional signs around the building
• Pre-tournament communication with teams, volunteers, and supporters