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  ORTOP FIRST LEGO LEAGUE UPDATE - ortopfll: 2015-2016 TRASH TREK

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FINANCIAL SUPPORT / WORKSHOPS / KICKOFF / OUTREACH / REGISTRATION TIMELINE AUG 16

Greetings FIRST LEGO League Oregon. Welcome new FIRST LEGO League coaches!
This newsletter is the annual guide through FIRST LEGO League in Oregon, all coaches need to read these email messages, as this newsletter is the primary form of communication with teams and FIRST LEGO League supporters in Oregon.

In this newsletter you will find:
  1. Team Financial Support Update
  2. Last Chance for Workshops for Coaches, Parents, and Mentors!
  3. Kickoff FIRST LEGO League Oregon - Sign-up Today!
  4. Outreach Help Needed!
  5. Registration Timetable, What You Need to Do and When
1. Team Financial Support Update
Team financial support is rolling out! Daimler's Education in Motion award recipients have been posted at: http://interactive.kgw.com/daimler/  Oregon Department of Education is just beginning to roll out their announcements. That means the ORTOP Team Support Awards will begin to go out soon! If you haven't applied for an ORTOP Team Support award, they are open to any Oregon team who will be competing this December and has demonstrated financial need. This award is distributed in groups and the next group of applications will be reviewed starting August 22nd. Apply before then to be considered in the next round!  If you miss the deadline, we are hoping to offer a third round the start of September.  Application information can be found at www.ortop.org/fll/resTeamSupport.html  

We are still looking for additional rookie teams in Clackamas and Multnomah counties. A new sponsor is interested in helping to fund teams who need financial support in these areas.

Do you know a company that would like to provide support? It's not too late to add additional funds!

2. Last Chance for Workshops for Coaches, Parents, and Mentors!
Have you attended a FIRST LEGO League Workshop this season? Our volunteer trainers have enjoyed working with all of you. Our free workshop series provides everything a parent or coach needs to lead a team through the FIRST LEGO League season! It's also a great opportunity to meet other coaches in your area. Our finala workshops will be beginning soon. Please register at www.ortop.org/fll/resWorkshops.htm to join in the fun!
  • Beaverton High School: Sept 8, 15, 22, & 29 from 6:00-9:00pm
  • Hillsboro High School:  Sept 13, 20, 27, & Oct 4 from 6:00-9:00pm
  • One Day in Pendlteon: September 17, 8:30-4:30 @ McKay Creek Elementary Cafeteria, 1539 SW 44th St.
  • One Day in Salem: September 24, 8:30-4:30 @ Garmin, 2345 Turner Rd SE
  • One Day in Portland: September 24, 8:30 - 4:30 @ Portland Community College - Southeast Campus Commons STEM Lab, 2305 SE 82nd and Division
  • One Day in Oregon City: October 1, 8:30-4:30 @ Eastham Cafeteria, 1404 7th St.
3. Kickoff FIRST LEGO League Oregon -  Sign-up Today!
This year we are having a FIRST LEGO League Kickoff! It will take place on August 30 at the State Fair in Salem. We will be part of the FIRST exhibit in the STREAM exhibit. The official Kickoff activities will begin at 10am with talks from Oregon Head Referee Tom Mosher, Head Judge Advisor Ben Manny, and others. There will be lots of details revealed about ANIMAL ALLIES as well as a competition table to walk through and work on.  Every one is welcome to attend kickoff.

Additionally, we are looking for several teams to showcase FIRST LEGO League AND have a live team meeting at the fair - potentially with other teams. Your team will have access to the ANIMAL ALLIES field and the to be released that day Challenge documents.

If you are interested in attending please sign up with this form: https://goo.gl/forms/q2r4iDt8gtRy76Qg2

4. Outreach Help Needed!
I need teams that still have or will have running robots that can complete missions on the TRASH TREK or the ANIMAL ALLIES competition table to help represent ORTOP and demonstrate FIRST LEGO League in Portland and Vancouver, WA. Teams who have recently moved to FIRST Tech Challenge and have their FIRST LEGO League robot intact are also welcome to participate.  Teams are needed on September 7 and 8 between 8am and 2pm.

Teams are also needed for Intel's Ronler Acres Open House on September 17. Teams need a robot that can complete at least one mission on the TRASH TREK or ANIMAL ALLIES table. Team members will talk with visitors about FIRST LEGO League, show-off their robot and help supervise the FIRST LEGO League area.

To register to help with either (or both) events please use this form: https://goo.gl/forms/q2r4iDt8gtRy76Qg2

5. Registration Timetable, What You Need to Do and When
It's registration season! Here is what you need to do and by when.
  • Attend an ORTOP Coach Workshop - especially if you are applying for team support and have not attended in the last 3 years. The last workshop is on October 1!
  • Complete your team's National Registration with FIRST!  Your team must be completely registered and paid BEFORE September 30!  New coach background checks may take up to 2 weeks - please plan accordingly.  If you are a school or organization based team at least 1 coach or the team admin should be a staff member of that organization even if they are not a primary coach of the team. Additional coaches should be registered as Mentors.
    • If your team has applied for an ORTOP team support award, you may start the registration process and invite the coaches to do their background checks, DO NOT PAY your national registration. This can not be reimbursed to teams.
    • If you need help with the new registration system, please reference this pdf or email
    • Make sure you order your challenge kit from LEGO Education as well!
  • Oregon Qualifying Tournament Registration will be open October 5 at 5:00pm and will close on October 12. More information will be available by this newsletter in September.

ANIMAL ALLIES ADVICE / WORKSHOPS / COMMUNITY OPPORTUNITIES

JUNE 29

Greetings FIRST LEGO League Oregon. Welcome new and prospective FIRST LEGO League coaches!

In this newsletter you will find:

  1. Advice for Researching ANIMAL ALLIES
  2. Upcoming Coach, Parent, & Mentor Workshops - Bend and Intel start in 2 weeks!
  3. Outreach Opportunities with ORTOP
  4. Other Community Opportunities
1)  Advice for Researching ANIMAL ALLIES

Dear Teams,

Many of you are planning trips to start your research into ANIMAL ALLIES. Great job! It's wonderful to see your teams using this summer to prepare for a better season. As your team goes forward, either now or in the fall, I would like to give you this advice from my time as a wildlife biologist.

Always respect the animals and the land. If you are in one of our nations many natural places, please follow ALL THE RULES that are in place during your visit. Stay on the trails. Protect the soil and trail from water damage by walking the entire switch-back, don't take a shortcut straight up the hill - this is very destructive to the soil and the small creatures that make those corners their homes. Pay attention to where your foot falls, it may not be on the well worn paths you are used to. Loose rocks and debris are common on trails and in natural areas. You can easily stumble upon or into an animals home if you aren't paying attention. Please avoid throwing things into water ways or taking home souvenirs - unless permitted by the site, both activities can damage habitat that our wild neighbors depend on for food, shelter, and even oxygen. One slip, one rock, does not make a huge impact, but each of you is only one FIRST LEGO League team member, there are over 3,000 of you just in Oregon, the cumulative effect can be disastrous and that doesn't include visitors who are not a part of our remarkable program.  

Do not approach any animal, big or small without express permission from any handler who is supervising the animal. If you don't know the animal, or it's a wild animal DO NOT APPROACH. Even bugs and butterflies deserve our respect. As we face another overly warm Oregon summer many wild animals may look relaxed and approachable as they try to cope with the heat. They are NOT tame, not matter how much they may tolerate your presence. Always provide them plenty of space and a way to safely get away from you. Never corner any animal! Even the best trained animals may attack if they feel cornered.

Respect all working animals you may see! Whether this is a human assistance animal, or a dog working on a ranch, or a falcon or hawk in a field. These animals have a job to do and it doesn't include being social with strangers or getting touched by strangers. Let the animals do their job. Then respectfully talk to their handlers. If they are out and working it may be best to see if there is another time you can chat. If you are truly interested in working animals, search online for trainers and groups that work with these animals.

The many organizations in Oregon have set schedules when you can talk with experts or well educated volunteers. Make the most of your visit by checking the online schedules of places like the humane society, Oregon Zoo, and the Wildlife Safari before attending. 

MOST OF ALL - Make sure you bring your Core Values with you everywhere you go. Feel free to let the experts know about FIRST LEGO League and invite them to come volunteer with us this winter, I'd love to talk with them too!

Thank you for being the amazing young people you are!

2) Upcoming Coach, Parent, & Mentor Workshops 
ORTOP Coach, Parent, & Mentor Workshops continue in July with workshop series in Bend AND Hillsboro. These classes will prepare any parent for the FIRST LEGO League process and give any coach much needed skills to help prepare their team for the coming robotics challenge. 
To register for a workshop please use our online sign-up genius form found here: http://www.ortop.org/fll/resWorkshops.htm

Help us spread the word about our workshops by distributing our flyers or sharing the Facebook events:
In Bend Oregon: flyer and event page
In Hillsboro at Intel Aloha Fabs: flyer and event page

Don't see an event near you? We are working on an event in Oregon City and Salem, but still need more support and interest to bring an event to Eastern Oregon and Southern Oregon, please let us know you are interested in attending by signing up here.

3) Outreach Opportunities with ORTOP

ORTOP is getting ready for some exciting outreach in July and August! We need your team to help us MAKE FIRST LOUD!  If your team is looking for a fun summer outreach opportunity to showcase FIRST LEGO League share all it has done for them, please sign up for one of our upcoming outreach events.
Teams are still needed for: 
  • Intel Take your Kids to Work Day at Aloha Fabs on July 4th
  • The Intel Oregon International Air Show in Hillsboro on August 6 & 7
  • Teams to attend and participate in Kickoff at the Oregon State Fair on August 30th

Please sign up using our handy form!


4) Other Community Opportunities
 
  • FIRST LEGO League Summer Camp taught by FTC Team Total Chaos:
"Are you going to be in 4th-7th grade this Fall and interested in First Lego League Challenge or interested in robotics? If you are, come join Total Chaos, a FTC (First Tech Challenge) team who has 7 years of experience with FLL, to teach you the basics of Robot design, building and programing."Information regarding Summer Camp hosted by Total Chaos
Clark County 4-H Robotics in Washington would like to invite Oregon teams to showcase FIRST program at the fair this year. They're opening registration into this fun competition to all Oregon teams who want to participate.
This year, the feature exhibit at the Clark County Fair is Technology, and 4-H Robotics is being allowed to invite other teams to join them.  This has never been allowed before, and we hope that teams can come to talk about this growing community (and to have a fun competition as well). Please see our linked flyer
If your team is still looking for some financial assistance for the coming season please remember to apply for ORTOP Team Support - we are thrilled that thanks to a new sponsor we should be able to expand opportunities for NEW teams in Multnomah and Clackamas counties! Thank you all for your continued hard work this summer. I look forward to seeing you at Kickoff on August 30th at the Oregon State Fair!  Best Wishes, Loridee
DAIMLER GRANT DEADLINE

JUNE 2

Greetings FIRST LEGO League Oregon, 

The Daimler Education in Motion Team Support Award Application process has been extended to June 10, 2016!

The Eligibility statement on the website has been revised to allow each school to submit one application per program. Previously the policy was to accept one application per school.  
Only public schools and public charter schools in Oregon and SW Washington may apply for an award. Each school can submit one application per program.  Note, however, that most schools will align with only align one or two of the programs based on grade level. 
For example:

  • a school that includes grades 7 and 8, can submit applications for both FIRST Tech Challenge and FIRST LEGO League;but not two FIRST LEGO League applications for two FIRST LEGO League teams.
  • A high school can choose to submit applications for both FIRST Robotics Competition and FIRST Tech Challenge, but not two FIRST Tech Challenge applications for two FIRST Tech Challenge teams.
  • Elementary schools are only eligible to apply for FIRST LEGO League because the other programs start in grades 7 or 9 - they may only have 1 application per school!
The deadline to submit an application(s)  and signature pages is June 10, 2016. To submit an additional application, click here.
If you missed the first deadline, you have a chance to submit by June 10th.  If you already submitted and want to submit for a different program at your school, do so. 

After your school completes the Daimler application your should also complete the ODE application due by June 17!

All teams who have financial need (school and non-school) are encouraged to apply for ORTOP Team Support awards funded by ORTOP sponsors: Intel, Google, Rockwell Collins, and Garmin.

Best Wishes,
Loridee
TEAM SUPPORT AWARDS/  WORKSHOPS / TEAM MEMBER REGISTRATION / PORTLAND STAGS / MAILINGS MANAGEMENT MAY 26

Greeting Oregon FIRST LEGO League,

In this newsletter you will find:

  1. Last Chance for funding for school affiliated teams
  2. Moving Up to FIRST Tech Challenge?
  3. Coach Training Workshops start in 2 weeks!
  4. Putting your team in the FIRST website - Best to wait another week
  5. Join us at the PORTLAND STAGS game on June 4th
  6. Managing Mailings - Make sure you use the right email address

1)  Last Chance for funding for school affiliated teams
The Daimler Education in Motion Grant Closes on May 31st! If your team is affiliated with a public school and did not receive this grant in the fall - You need to get your application in! If you are adding a team, apply for the rookie team grant. If all Receiving the Daimler Education in Motion does not affect your eligibility for the Oregon Department of Education Grant which needs to be submitted by June 17!

Not affiliated with a school? - ORTOP Team Support Award Applications are now being accepted for both school and community teams.

2)  Moving Up to FIRST Tech Challenge?
Has FIRST LEGO League become too easy for your 7th and 8th graders? Are your team members entering high school this fall? It's time to move up to FIRST Tech Challenge.

3)  Coach Training Workshops start in 2 weeks!
ORTOP FIRST LEGO League Coach and Mentor Training Workshops begin Saturday June 11th!  Please register online if you plan to attend a local workshop.
NEW WORKSHOPS HAVE BEEN ADDED IN JUNCTION CITY (JUNE 11) AND HOOD RIVER (JULY 30)!
It is highly recommended for new coaches to attend the workshop. Even if you have attended, please consider attending with new mentors or parents. It can facilitate better communication with the adults associated with your team through the season.
Coach/Mentor Workshops provide:
  • All ORTOP FIRST LEGO League Workshops will utilize the EV3 Robot.
  • Participants will work in small teams, 3 - 4 people, to build and program the EV3 robot.
  • Workshops with less than 12 registered participants 24 hours prior to class may be rescheduled.
  • It is highly recommended that participants attend the workshops in order of I, II followed by III.
  • OPEN ONLY TO ADULTS. No FIRST LEGO League team members are permitted to attend. Please do not bring FIRST LEGO League team members with you.
  • FIRST Tech Challenge and FIRST Robotics Competition Teen Mentors are permitted to attend the ORTOP FIRST LEGO League Workshops.
  • Workshops are provided at no charge, however, donations to ORTOP to defray our costs are always welcomed. Please consider dontating $10 to help with our costs.
  • Participants can bring their own sack lunch or dinner to the workshop.
  • Many handouts will be provided. Robot and laptop is made available for each workshop team to use during the workshop.
NO WORKSHOP NEARBY? PLEASE COMPLETE THIS FORM SO WE KNOW THERE IS INTEREST!
One Day Workshops are still being added! Please check back over the next several weeks.

4)  Putting your team in the FIRST website - Best to wait another week
Thank you to all the teams already starting the FIRST LEGO League registration process for the ANIMAL ALLIES  season.
FIRST has asked for your patience with getting your team rosters set for the new season. The system is scheduled to be updated for ANIMAL ALLIES next week. Please hold off on trying to add team members until then.

5)  Join us at the PORTLAND STAGS game on June 4th
Join us for an afternoon of fun with the PORTLAND STAGS, Portland's Pro Ultimate Frisbee Team!
June 4th - Science & Tech Night
Milwaukie HS Stadium
FLL Jr, FLL, FTC & FRC 
Team Families can buy discounted tickets online.
Game breaks will feature FTC and FRC Robot Demos 
PLUS LEGO Table, Drone Fun and FREE GEEK! CLICK HERE FOR EVENT FLYER
6)  Managing Mailings - Make sure you use the right email address
You can change your email settings with ORTOP at any time using our form. All ORTOP mailings are managed through Google Groups, so you may also use Google to help you unsubscribe. Please make sure you enter the email address that the emails are being sent to. We can not detect if they are being forwarded from another email address.  I manually remove people every few days.

Best Wishes,
Loridee
TEAM SUPPORT AWARDS/  WORKSHOPS / NATIONAL REGISTRATION / FREE TABLE MAY 16

Greetings Coaches, Parents, and FIRST LEGO League Supporters,

In this newsletter you will find:

  1. Team Support Awards Now Accepting Applications
  2. Enroll for Summer Coach Training Workshops Now
  3. FIRST LEGO League National Registration Open
  4. FIRST LEGO League Table Available in SE Portland
1)  Team Support Awards Now Accepting Applications
ORTOP is pleased to have 3 team support options for Oregon Teams for the 2016-2017 ANIMAL ALLIES season. Unfortunately, at least 2 of them will not be open long.
  • Daimler Trucks North America's Education In Motion Grant CLOSES on May 31st! This multi-part application is for public schools in Oregon and SW Washington. One application, if chosen, can help your school-based team or teams pay for registration and several other items this season.
  • Oregon Department of Education FIRST Grant Opens today and CLOSES on June 19th! This multi-part application is for public schools and their after school programs (check the directions to make sure your program qualifies). One application can cover multiple teams.
  • ORTOP Team Support Award Opens today! Team support is distributed to teams based on need. No funds are directly given to teams, rather the ORTOP Team Support Award covers registration fees on behalf of selected teams. Each team needs to complete an entire application to be considered for support. Public schools must apply for Oregon Department of Education prior to applying, but may apply for both.  ORTOP thanks our sponsors, Intel, Rockwell Colins, Google, and Garmin for making the ORTOP Team Support Awards possible for Oregon and SW Washington Teams.
2) Enroll for Summer Coach Training Workshops Now
Enrollment for Summer Coach Training Workshops is Now OPEN!  ORTOP Coach Training Workshops are open to all interested Coaches, Mentors, and Parents. Here are some key things to know about our workshops.
  • All ORTOP FIRST LEGO League Workshops will utilize the EV3 Robot.
  • Participants will work in small teams, 3 - 4 people, to build and program the EV3 robot.
  • Workshops with less than 12 registered participants 24 hours prior to class may be rescheduled.
  • It is highly recommended that participants attend the workshops in order of I, II followed by III.
  • OPEN ONLY TO ADULTS. No FIRST LEGO League team members are permitted to attend. Please do not bring FIRST LEGO League team members with you.
  • FIRST Tech Challenge and FIRST Robotics Competition Teen Mentors are permitted to attend the ORTOP FIRST LEGO League Workshops.
  • Workshops are provided at no charge, however, donations to ORTOP to defray our costs are always welcomed. Please consider donating $10 to help with our costs.
  • Participants can bring their own sack lunch or dinner to the workshop.
  • Many handouts will be provided. Robot and laptop is made available for each workshop team to use during the workshop.
Metro Area Workshops will take place from 6-9pm at the following locations and dates:
6/14, 6/21/, 628, 7/12* - Girl Scouts of Oregon and SW Washington
7/14, 7/21, 7/28, 8/4* - Intel Aloha Fabs
8/2, 8/9, 8/16, 8/30* - Concordia University, Portland
8/11, 8/18, 8/25, 9/14*  - Girl Scouts of Oregon and SW Washington
9/8, 9/15, 9/22,  9/29* - Beaverton High School
9/13, 9/20, 9/27, 10/4* - Hillsboro High School
*Dates of the programming workshop. Attendees of the programming workshop should attend Workshop I and II or have at least a year of coaching experience.

Bend Area Workshop Series will take place from 6-9pm at Mountain View High School - 7/14, 7/21, 7/28, 8/4*

Watch for updates regarding a Saturday workshop in Junction City and Hood River!

Register Online for an ORTOP Workshop!
Don't see a location near you? Request a workshop using this handy form!

3) FIRST LEGO League National Registration Open
National registration for ANIMAL ALLIES opened on May 10th. Several teams and coaches have started the process of getting their teams ready for the new season. This year's season registration is different from last season. When you login to the FIRST website, make sure your profile is complete. Many coaches do not have complete profiles the first time they log in. To do this, select My Account from the menu under your name in the upper right corner. Scroll to the bottom half of the screen and make sure all of the options are filled in and select Save. You should be able to register or renew your team after that.

Looking for help registering a new team? Please feel free to use this handy walk-through.  Can't find the steps you are looking for, feel free to reach out. I'm happy to help your team get started.

4) FIRST LEGO League Table Available in SE Portland

A SE Portland team has aged out of FIRST LEGO League and their table needs a new home. If you can pick up the 4'x8' wooden table from SE Portland and use it for your team please contact (CONTACT REMOVED)
WORLD AWARDS / NATIONAL REGISTRATION / TEAM SUPPORT/ GRANTS/  WORKSHOPS / OUTREACH

MAY 10

UPDATE:

Greetings Coaches,

I am receiving emails from some of you with the same problem. When you are registering your team for ANIMAL ALLIES on the new FIRST system, your profile may not be complete. If you are told you need to accept YPP, CT, or Strategic Alliances these are all done under your profile. To fix this:
  • Click on your name in the upper right corner
  • Select My Account
  • Scroll to the bottom of the page and make sure you have the bottom two boxes selected and a Strategic Alliance Affiliation or have your Strategic Alliance listed as No Affiliation.
  • Hit the big blue SAVE

This should enable you to pay for your team registration with FIRST.  Please feel free to continue contacting me with any problems you have. Common problems will have additional emails like this sent.

Best Wishes,

Loridee

---------------------------------------------------------------------------------------------------

Welcome to the official start of the 2016: ANIMAL ALLIES Season!

In this update you will find:

  1. Congratulations to Oregon's World Championship Teams
  2. FIRST LEGO League Registration OPENS TODAY
  3. Team Support Opportunities
  4. Summer Workshop Series
  5. Summer Outreach Opportunities
1)  Congratulations to Oregon's World Championship Teams
Oregon Teams represented our programs well at the World Championship in St. Louis in April.
FIRST LEGO League Team: 5076 Epic Pineapples finished 24th out of 105 in the robot performance. They had a wonderful 3rd round run which scored them 772 points on the Trash Trek table. Those extra months really make a big difference!

In FIRST Tech Challenge:
7013 Hot Wired brought home the Inspire Award, the top honor of any FIRST Tech Challenge team - they also were on the Finalist Alliance for the robot competition. They were also nominated for the Think Award and the Rockwell Collins Innovate Award
4855 Batteries in Black won the Motivate Award and was nominated for the Think Award. They were on a semi-final alliance in their division.
4143 Occam's Razor was on a semi-finals alliance in their division.
8466 Fellowship of the Robot was one of the first teams to set a new World Record score at the competition, it was later broken by Hot Wired and Vulcan Robotics.
8372 Trial N Terror was honored by Nan Mattei, Vice President of Engineering and Technology at Rockwell Collins when she addressed all of the FIRST Tech Challenge attendees at the awards ceremony.
Two of the rookie teams who attended the world championship, 10060 Klamath Coyotes and 9851 C4 are featured in the Highlight Reel of the entire event.

In FIRST Robotics Competition:
2990 Hotwire became the first Oregon team to compete in the event semi-final matches on the Einstein field.
1540 Flaming Chickens received the Innovation in Control Award
1425 Error Code finished 2nd in the Hopper division
4488 Shockwave finished 7th in the Tesla division and received a Safety Award
4125 Confidential, 955 Pigmice, 5450 SHREC, and 1510 all helped to represent Oregon at this year's event.

2)  FIRST LEGO League Registration
OPENS TODAY
Are you ready for ANIMAL ALLIES? Registration open's today May 10 and will run until September!  Registration is different this year! Please take note:
TIMS is GONE
  • To access your team information and to register this season you will login directly to the FIRST website: http://www.firstinspires.org
  • Everything will now be accessible on your FIRST Dashboard. You will be able to manage your team and change things fully. 
  • Please note that the DONATE button on your Dashboard is only for FIRST and will not directly impact the Oregon programs. If you wish to help Oregon teams and the Oregon program please look at ORTOP's donation options.
If you are a RETURNING team, RETURNING school/organization, or RETURNING coach
  • Please continue to use the same team number you did for Trash Trek.
  • You will NOT need to make a new team, you just need to have both coaches sign this year's consent forms. Complete the YPP if it has expired (YPP is good for 3 FIRST seasons - I had to redo mine this year!)
    • Remember Verified Volunteers is free, you should not be paying anything and giving your social security number is optional! You may choose I do not have one and it will proceed just fine.
  • Use the image below to help you navigate your new Dashboard page. I have labeled key items for you to be aware of at this time.
Visual guide to the Dashboard

If you are a brand NEW team, or an additional team at an existing school or organization.
  • I have created a handy Walkthrough PDF to get your through the new registration system.  If you have any questions please feel free to contact ORTOP.
Special instructions
SCHOOLS and ORGANIZATIONS:

Please make sure that at least one of your coaches is a staff/faculty member of your school or organization. Even if this individual can not attend all team meetings! Ownership of the team is with your organization the team can only be fully managed by one of the two "coach" roles. Additional parent help can always be added as mentors and they will show up on all necessary forms. Only the coaches can invite students to the teams and print the team rosters.

If your coach from last year is leaving, please have them invite a new staff/faculty member as the coach NOW. Even if this staff/faculty member will not be the team coach, or you are unsure if the team will register for this season. This will allow your school to keep their team information. They can always transfer ownership of the team later in the season.

SW WASHINGTON and N. CALIFORNIA Teams participating in Oregon tournaments
When you register your team MAKE SURE you set your region to Oregon after you select your zip code. This will insure you show up on the Oregon team list. FIRST LEGO League teams may only participate in official events in ONE region during the season. If you are planning on participating in Oregon you need to be on the Oregon list so we can prepare space at our events for your team.

3)  Team Support Opportunities
ORTOP has 3 team support opportunities we know of available right now!
  1. Daimler Trucks North America is accepting applications for the Education in Motion Grant. This is for FIRST teams in Oregon and SW Washington that are based at public schools. New and Returning Teams are encouraged to apply. Applications are DUE by May 31st.
  2. Oregon Department of Education FIRST Grant OPENS on May 16th and will remain open for a month. This grant is also only open to public school teams. If you are an organization that works with a public school, please check the details to see if you are eligible to apply.
  3. ORTOP Team Support Awards, funded by ORTOP sponsors, are available to any team that demonstrates need and/or works to help ORTOP achieve our goals of including girls, underserved, or minority students who may not have an opportunity. You do NOT need to be affiliated with a school; however, school teams are welcome to apply. Details can be found on the ORTOP website. The Application will open on May 16th!
4)  Summer Workshop Series
Adult Coach Training Workshops are returning to Oregon again this summer! Yesterday, the new dates and locations were posted to the ORTOP website. The registration link will be added by the end of the week. If you register for a workshop and later are not able to attend, please cancel your registration as workshop space is limited!

You will notice that there are NO workshops currently scheduled outside of the metro series :( This is because I have not been contacted by very many people interested in having these workshops. If you are a coach, parent, mentor - or are applying for any of the above team support opportunities and your coaches/mentors/parents have not attended a workshop in the last 3-4 years AND you don't live in the metro area: I have created a form for you to easily let us know you are interested in having a workshop in your area. Saturdays are limited to the dates the trainers are available, so if you are interested it is best NOT to wait.  We need a minimum of 12 committed adults (from at least 5 different teams - although they can be based out of the same schools or organizations) to consider hosting a OneDay workshop!

5)  Summer Outreach Opportunities
We are still looking for many teams to join us at our summer activities. Most are happening in July and August. This gives your team plenty of time to decide if they would like to join us at these events.  We are currently looking for teams to join us at:
July 14: Intel Aloha Kids Day
August 5-7: Oregon International Air Show in Hillsboro
August 30: FIRST LEGO League ANIMAL ALLIES Kick-off at the Oregon State Fair in Salem

Teams from neighboring communities are also welcome to attend, even if you don't compete in Oregon!

Thank you for reading all the way to the end. You may notice changes on the ORTOP website as I update everything for the new season and with the new FIRST logos and colors. This will be an ongoing project over the summer months. Please do not be alarmed, we will not be making any drastic changes!  If you can't find something, feel free to reach out. I look forward to having another great season here in Oregon!

Best Wishes,
Loridee
REGISTRATION FOR 2016 / ANIMAL ALLIES / FUNDING FOR PUBLIC SCHOOLS / SUMMER OUTREACH  April 18

Greetings Oregon FIRST LEGO League!

In this update you will find:
  1. Registration for ANIMAL ALLIES Opens May 10, 2016
  2. Funding Opportunities for Public Schools!
  3. Join ORTOP at Intel, Oregon International Air Show, or reserve your team's work time at the State Fair Kickoff!
  4. Upcoming Items We Are Working On
1. Registration for ANIMAL ALLIES Opens May 10, 2016
It's time to start thinking about the new season! FIRST Registration for the ANIMAL ALLIES season will begin on May 10th. Your coaches will be able to sign this year's consent form and RENEW your team number. If your team has already fund-raised for next season you will be able to pay your national registration and even pre-order your field setup kit to arrive in August! If you aren't ready to register just yet, your team will have through September to register for the ANIMAL ALLIES competitive season in Oregon.

2. Funding Opportunities for Public Schools!

Two wonderful FIRST funding options are opening up for Oregon public schools!  If your team is based at a public school please look into both of these options for your teams! 
  • Education in Motion: Daimler Trucks North America is providing funds for teams in Oregon and Southwest Washington public schools. Funds are available for FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition teams. Funds must be used for teams in the coming season. The application opened TODAY and closes on May 31, 2016! Teams must participate in a local event to complete the grant requirements. Please check the link and all of the details BEFORE applying to make sure this is a good fit for your team.  More information: http://interactive.kgw.com/daimler/
  • Oregon Department of Education Grant:  The Oregon Department of Education Grant is available to public schools across Oregon starting May 16th!  These funds are available for FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition teams in Oregon that are based at public schools or certain youth organizations working through the schools (please read all of the details to make sure your organization qualifies before applying). Funds are available for multiple teams, returning teams, and new teams. School teams, put this application on your calendar and don't miss it! More information will be posted at: http://www.ode.state.or.us/search/page/?id=3976
3. Join ORTOP at Intel, Oregon International Air Show, or reserve your team's work time at the State Fair Kickoff!
Outreach season is just getting going and we want to include YOU! Whether your team has just completed it's first season, or your team is getting geared up for FIRST Tech Challenge, we need you to join us this summer! We are already planning many fun this, both with and without your team robot!  Please sign up now to join us!
  • May 7, 10-3 @ Intel Ronler Acres: Join us for Intel Ronler Acres Open House. Share your Trash Trek robot or project with our sponsors and their guests! Your commitment is only for 1/3 of the event and will be lots of fun with many teams from FIRST Tech Challenge joining us!
  • July 14 @ Intel Aloha Fabs: Join us for Intel Aloha Kids Day! Share your robot and project, help kids get their hands on robots. More details coming in future UPDATES!
  • August 6 & 7 - Oregon International Airshow in Hillsboro:  Help us soar at the Oregon International Air Show - Teams are needed with or without their Trash Trek Robot to showcase FIRST LEGO League throughout the event. Teams can demonstrate their robot and engage local kids OR guide builds at the LEGO Table of Awesome!
  • August 30 - ANIMAL ALLIES KICKOFF @ the Oregon State Fair in Salem: Join us for the official Oregon FIRST LEGO League ANIMAL ALLIES Kickoff! Then join teams in working through the new obstacles and challenges of the game table. All while sharing FIRST LEGO League with the public at the fair.

Sign up to join us at any of these events at: http://goo.gl/forms/FGzLAs9ENi


4. Upcoming Items We Are Working On
We are very busy at ORTOP getting ready for summer workshops, working with sponsors to secure funding, and bringing on new volunteers to work with all aspects of FIRST LEGO League. ORTOP will be at Girl Scouts of Oregon and SW Washington for Girls Scout STEM Day on August 30th! We are even getting our own Team Support for ALL Oregon teams (based on need), ready for applications. The ORTOP website will also be getting reset for the new year soon.

Please make sure you are receiving our emails.  If these are no longer appropriate, or you are ready for the next level of program, please feel free to adjust you subscriptions using our online form.  Please make sure you enter the exact email address the mailings are being sent to, if it is being forwarded from another account we can not find those in our system.

Best Wishes,
Loridee
PROJECT TO LAW / UPCOMING ANNOUNCMENTS / DEMONSTRATION OPPORTUNITY Greetings Oregon FIRST LEGO League,

In this newsletter you will find:
  1. FIRST LEGO League Team Iha Ike has gone from project to proposed law
  2. Announcements to Watch For (why you should keep reading your email)
  3. Demonstration opportunity at Evergreen Space Museum on April 2
1)  FIRST LEGO League Team Iha Ike has gone from project to proposed law
As part of their project, they did extensive research on
how discarded cigarette butts pollute the environment and can kill animals.  For example, a study by scientists at San Diego State University found that a single cigarette butt containing a small amount of unburned tobacco was enough to contaminate a litre of water and kill half the fish swimming in it.  And also found that an 8-month old child swallowed two cigarette butts ended up in intensive care and took two days to breathe on her own.   

However, in their research they also discovered that cigarette butts can be recycled.  Many cigarette filters are made of cellulose acetate, a high-grade plastic that’s also used in sunglasses. And companies like TerraCycle take used cigarette butts and compost the tobacco and take the shredded and sterilized filter and blend it with other recycled materials and turn it into usable industrial plastic products like shipping pallets. 

The students also found that other states like New York are considering bills that would create recycling programs for cigarette butts.  They talked with New York Senator Toby Ann Stavisky’s Chief of Staff to find out more about their bill.  In November, the students contacted their own Representative Gina McCabe to see if she would be interested in helping them pass a recycling program for Washington and met with her in Goldendale.  She liked their idea and has been working to make their idea become a reality.

On February 3, 2016 the students met with her and she showed them the draft of their bill and discussed a few things they could do to help their bill get passed in Washington.  She said they had a fantastic idea and with hard work and smart decisions, their bill could become a reality.  The students are going to do some additional research and fine tuning of their proposed bill and will be working on getting their bill fast tracked for a vote early next year.


Is your team continuing to work on their project? Do you have an update to share with our community? I'd love to hear it!

2)  Announcements to Watch For (why you should keep reading your email)
While dates, times, and details are not set, many things are coming up that you will want to watch for!
  • Summer Coach Workshops
    • We are still setting dates and locations. If you would like to host a workshop or metro area workshop series, please email Loridee-Wetzel@ortop.org.  Workshops will start after Memorial Day weekend and run through September in a variety of locations. ORTOP does not have a classroom space, so we need host locations for all of our workshops.
  • FIRST LEGO League Registration Opens for ANIMAL ALLIES
    • Registration for the ANIMAL ALLIES season begins in May. Robot kits can be ordered at that time from the FIRST LEGO League Portal. Kits can be pre-ordered to arrive in August just before kick-off (build instructions will not be released until kick-off on August 30th). Your team will be able to keep their team number again for next season!
  • Oregon Department of Education Grants, ORTOP Team Support Awards, and other team aid
    • We anticipate having several options for team support. No details have been released yet, but you will want to be watching for when they are, especially if your team has grown so much you are adding a new team!
  • Summer Outreach Activities
    • Want to join us at the Intel Oregon International Airshow? Oregon State Fair? Are you ready to represent FIRST LEGO League at a local summer event? We'll be announcing details as we get them - I hope your team will join ORTOP at an outreach activity this summer!
  • ANIMAL ALLIES Kick-off at the Oregon State Fair on August 30th
    • We will be hosting an all Oregon Kick-off event at the Oregon State Fair on August 30th. Details on how your team can join in the fun, keep reading your emails!  This will be the first time the ANIMAL ALLIES competition table is seen in Oregon.
3)  Demonstration opportunity at Evergreen Space Museum on April 2
Four FIRST LEGO League teams are needed to demonstrate FIRST LEGO League for teams at Evergreeen Space Museum on April 2nd. Two teams are needed from 9am to Noon, and Two teams are needed from 1pm to 4pm. Teams are needed to demonstrate their Trash Trek robot on a Trash Trek competition table. Teams should bring their robot and any project posters they have. Teams will have time throughout the 3 hours to talk with FIRST LEGO League Jr teams and spectators about FIRST LEGO League. Teams will also be given time to share their FIRST LEGO League experience during the closing ceremony.  Please sign-up using this link!

Have a wonderful March, and a fun spring break!

Best Wishes,
Loridee
FIRST TECH CHALLENGE HELP / FIRST LEGO LEAGUE JR HELP / OFF-SEASON ACTIVITIES Greetings Oregon FIRST LEGO League,

In this Update you will find:
  1. FIRST Tech Challenge Super-Qualifier Weekend & Volunteers Needed
  2. FIRST LEGO League Jr Expo Demonstration Teams Needed
  3. FIRST LEGO League Jr Information Night in White Salmon
  4. FIRST LEGO League in the Off-Season - How to Help Your Team Improve!
1)  FIRST Tech Challenge Super-Qualifier Weekend & Volunteers Needed
FIRST Tech Challenge is one of the two FIRST programs waiting for FIRST LEGO League members when they are ready for a new challenge or age out. FIRST Tech Challenge is for teams of up to 15 students in 7-12th grades. In FIRST Tech Challenge teams build a robot to compete in a competitive game with another team. The game has an autonomous period and a driver controlled period with an exciting end game element. This year's game is FIRST RES-Q and features a climbable mountain and random debris covering the playing field.

This weekend, February 13 & 14, 90 teams from around Oregon will be competing at Hillsboro High School Auditorium and South Meadows Middle School Gymnasium in Hillsboro. These teams have all advanced from their local events to these Super-Qualifying tournaments. Opening Ceremonies will take place at noon each day, followed immediately by the qualifying matches. The advancing teams will participate in the State Championship on February 28 at Benson Polytechnic High School Gymnasium in Portland, which will begin match play at 9:30am. All events are open to the public. I strongly encourage teams who are considering transitioning to this program to watch the matches and talk with teams about their experience. Many Oregon teams have FIRST LEGO League experience.

VOLUNTEERS ARE NEEDED:
  • Adults - Adults are needed to fill all day and half day roles. If you are able and interested in assisting please use this link. Adults are needed all day to serve as Judges and Referees - training for both is provided. Or volunteer half a day to help as a judge door queuer (mornings), Inspector (morning), timekeeper (afternoon), or queuer (afternoon).  See all available roles with this link.
  • Teams -  If your team is interested in volunteering to reset the field between matches teams are needed from Noon- 3 and 3-6 (or end of the matches) each day at both locations. Please email Loridee-Wetzel@ortop.og if you are interested in this opportunity. Your team will collect all of the block and wiffle ball 'debris' between matches to reset the field for each set of teams. Team members will need safety glasses and clean closed toe shoes to wear on the field. Silly socks are recommended as are team t-shirts.
2)  FIRST LEGO League Jr Expo Demonstration Teams Needed
Teams are needed to help share with the FIRST LEGO League Jr teams all about the FIRST LEGO League experience. This is a great time for your team to show off all they accomplished this year and practice their public speaking. Demonstrating teams will be asked to run their robot on the Trash Trek competition table and talk to FIRST LEGO League Jr teams members who are in Kindergarten through 3rd grades. Teams are also invited to share their project idea, and space will be made available for the teams to set up a display on a table. Please use the appointment system to sign up for the OMSI events on March 5 & 6. Teams are needed from 9:30-11:30am and 2-4pm each day.  More Expos will be added soon! 

3)  FIRST LEGO League Jr Information Night in White Salmon
Do you know someone with a Kindergarten through 3rd grader who wants to get started with FIRST LEGO League, but isn't old enough? Then they are ready for FIRST LEGO League Jr! Please encourage them to join me at Whitson Elementary School in White Salmon, WA for a FIRST LEGO League Jr Information Session. All are welcome on Wednesday, February 17th at 6:00pm to learn about the FIRST LEGO League Jr program. Learn how to apply for funding for school based teams in Sherman, Wasco, Hood River, Skamania, and Klickitat counties.  Open to anyone who wants to know more about FIRST LEGO League Jr and how to get started!

4)  FIRST LEGO League in the Off-Season - How to Help Your Team Improve!
Hopefully your team enjoyed a nice break after the tournament season. Now is the time to get things started again! There is lots to do in the off-season, for neighborhood and school teams alike. Here are some of our favorite suggestions.
  • Share your season with a robot demonstration at a local event, school, club meeting, or library
  • Make sure you address any suggestions the judges made on your rubrics
  • Help others who are interested in joining a team by connecting with people on Team Up or in your local area and mentor them before registration starts in May
  • Try that programming technique you saw at the state championship or on the internet that you just didn't have time to make work through the season
  • Experiment with new ways to make a robot drive, or to build attachments
  • Practice your Core Values with teamwork games and activities that challenge your team to use the FIRST Core Values to solve problems.
  • Consider meeting once or twice a month throughout the spring and summer, you can work on robots, speculate on the project for ANIMAL ALLIES, volunteer together, or just have fun!
  • Patent or continue to promote your TRASH TREK Innovative Solution! Just because competition is over doesn't mean your hard work can't still be used by your community!
  • Attend other local FIRST events, if you are over 13 as a volunteer, or as a spectator. If your team is nearing age 12, it might be time to start thinking about FIRST Tech Challenge. 
  • Start fundraising for next year's competition season.

Have a wonderful February!

Best Wishes,

Loridee
SURVEY / FIRST TECH CHALLENGE / WORKSHOP SITES / FIRST LEGO LEAGUE JR. JAN 14

Greetings Oregon FIRST LEGO League,

In this newsletter you will find:
  1. End of Season Survey
  2. FIRST Tech Challenge League Championships & Qualifying Tournaments
  3. Summer Workshop Sites
  4. FIRST LEGO League Jr. Still Time to Form Teams
  5. Mailing List Management

1)  End of Season Survey

Your FIRST listed coaches (the ones on the TIMS registration at the start of the season) should have received the end of season survey. Please encourage them to complete this survey so we can continue to improve this program for all of the young engineers in Oregon. It is an all season survey and we'd like to get as many responses as we can. It should take 10-20 minutes, possibly longer if you have lots to add. If you did not receive the link and have been an active coach for your team, please let me know and I will send it out.  While the feedback does not directly go to FIRST, I have already seen suggestions about their systems I will be passing along.

2) FIRST Tech Challenge League Championships & Qualifying Tournaments

FIRST Tech Challenge League Championships and Qualifying Tournaments are happening around Oregon this weekend. Please consider taking your team to see this exciting next level FIRST program. The best time to watch the robot game is after noon. All venues welcome the public to see these robots in action.  I recommend reading the 1-page game description so you understand this year's exciting game.

January 16
Mid Columbia & Central Oregon Leagues
Hood River Valley High School
January 16
Midwestern & SOAR Leagues
Oaklea Middle School, Junction City
January 16
Capitol League
Crossler Middle School, Salem
January 16
Beaverton & Portland Leagues
Hillsboro High School
January 16
Lake Oswego Qualifying Tournament
Lake Oswego High School
January 17
Hillsboro League
Hillsboro High School
January 30
Columbia Basin Leagues
Pendleton Convention Center
January 30 & 31
Oregon State University Qualifying Tournaments
Kelley Engineering, OSU


I hope we see your team at one of these events! Safety glasses are required to talk to teams in the pits, but not for the spectator area near the arena.

3) Summer Workshop Sites

This year we look forward to holding many summer coach, mentor, and parent workshops all across the state, just as we did last summer. To get started we need host locations and a group of interested individuals to attend. Weeknight locations are needed in the Portland Metro area and Bend, while Saturday all day locations are needed in other areas of the state. If you have a location that will hold 12-20 adults with power and a wall to project upon (or a screen) that you can let us use for free, or very inexpensive our volunteers would love to work with you.

In the Portland Metro area workshops run for three weeks on either the Tuesday, Wednesday, or Thursday. The space is needed from 5-10pm, although the class should end around 9.
In other parts of Oregon, space is needed from 8-5 on a Saturday and a minimum of 12 adults need to commit to attending.

Please send all space recommendations and workshop requests to Loridee-Wetzel@ortop.org, please include Summer Workshops in the subject line.

4) FIRST LEGO League Jr. Still Time to Form Teams

Now is a great time to form FIRST LEGO League Jr teams to participate in the spring expos. FIRST LEGO League Jr is for students in Kindergarten through 3rd grade. Each team needs 2 coaches and may have up to 6 team members. Teams do not need to buy any specific LEGO kit, but can use the LEGO they already have with a LEGO motor and battery pack, a WeDo kit, or a MINDSTORM robot set. This is a great way for younger siblings to have a FIRST experience and explore the theme of Waste Wise!  If you have any questions about FIRST LEGO League Jr, please contact Loridee-Wetzel@ortop.org.

5) Mailing List Management

You may update your mailing list preference for all of the ORTOP mailing groups at any time. Please use our Google Form to be added to or removed from any of our lists. We run lists for FIRST LEGO League Jr., this list, FIRST Tech Challenge, and separate volunteer opportunities lists.

While emails will become less frequent here in the off season, you can expect an email or two each month. The next email will include information about off season activities for team meetings.

Thank you for the wonderful season!
Best Wishes,
Loridee
CONGRATS TEAMS / ACE NOTICE / HEAD REFEREE REMINDERS / VOLUNTEERING FOR STATE DEC 15

Greetings Oregon FIRST LEGO League,

In this Update you will find:
  1. Congratulations to Last Weekend's Teams!
  2. Emails for Teams Advancing to State
  3. Reminders from the Oregon Head Referee
  4. FIRST LEGO League Tables Available (Beaverton and Lake Oswego)
  5. How to Volunteer for the State Championships!
1) Congratulations to Last Weekend's Teams!
Last weekend teams competed at 10 FIRST LEGO League Qualifying Tournaments! Only a handful of you were impacted by the extreme weather and all of our events were able to proceed as planned. The ORTOP team witnessed loads of wonderful gracious professionalism! We saw teams sharing programming tips with one another, playing cards, and making friends. Each round of robot competition saw teams trying new things and making changes to their robots - some were highly successful, others were amusing learning experiences as robots performed tasks or tipped, tripped, and tumbled on the game mat. I was thoroughly impressed with all of the teams I saw and talked to.

I also thoroughly enjoyed so many of your trash solutions. I would like to encourage many of you who have put so much effort into solving this tremendous problem to continue to share your ideas, consider patenting your inventions, and most importantly make your ideas available to those who can use them! Make them real! Teams do it every year, but not everyone is taking their ideas into the world that is waiting for them. I fully expect to see a recyclable/compostable/different cup when I go to Starbucks next year! And lots of schools changing the way they deal with trash across the state.

I hope every team takes time to celebrate all of their accomplishments this year. I will be sending lots of off-season ideas for your team to work on in January after the state championship. If your team will be in the area, please come by the state championship and cheer on all of the teams participating on January 9 & 10 at Liberty High School in Hillsboro. I look forward to seeing many of you there!

2) Emails for Teams Advancing to State

If your team received an ACE invitation, but has not received an email from me, please email Loridee-Wetzel (AT) ortop (DOT) org. Registration starts tomorrow night!

3) Reminders from the Oregon Head Referee

I asked our most amazing Oregon Head Referee to prepare a reminder of common issues seen at this year's qualifying tournaments, here is his advice for teams who are continuing at the state championship or want to stay within the rules for their own self challenges and unofficial events.

This information has no standing as official rules - official rules can only be issued by FIRST and appear on the new www.firstinspires.org website.
  • If the Animals are attached to each other, be sure the method complies with definition D08. For example, sticking the chicken onto the octopus’ head using the LEGO studs is not allowed.
  • To be “Completely In” an area, the entire object must be within the volume that is marked on the mat and extends vertically to infinity. For animals in circles this means the entire animal (including the chicken's tail, for example) must be within the cylindrical volume extending to infinity above the mat.
  • The Composter model will be pre-set with the lid at approximately a 45 degree angle. If the robot knocks the lid past vertical and it tips into the Composter mechanism, this is not a failure of the model. The referees will not take any action.
  • If the Composter mechanism stalls, the referees will not re-start the mechanism if the stall was due to something the robot did. This includes hitting the model or the plunger too hard, or any interference with the pendulum - including that caused by the plunger mechanism.
  • If the Valuables become stranded partly in Safety when the Building is demolished, the referees will take the Valuables out of play.
  • For the Transport mission, to score for the truck supporting the Yellow Bin’s weight, it must be so at the end of the match.
  • Teams are cautioned to wait for the entire robot (and anything it is transporting) to be completely in Safety before touching it – otherwise there will be an Interruption penalty, and potentially loss of any mission models being transported.

4) FIRST LEGO League Tables Available (Beaverton and Lake Oswego)
There are two FIRST LEGO League tables available for a team or school who needs a table:
In Beaverton: contact EMAIL REMOVED
In Lake Oswego: contact EMAIL REMOVED

5) How to Volunteer for the State Championships!

The Intel Oregon FIRST LEGO League State Championship presented by Rockwell Collins takes many volunteers to be a success. You could be the person that makes this year's championship a success for one of our 120 attending teams. Volunteering is an excellent way to give back to the Oregon FIRST LEGO League community, learn more about FIRST LEGO League, and have fun! Volunteers must be 14 years of age or older. We need Judges, Referees, Robot Inspectors, Queuers, Game Announcers, Team Check-in, Volunteer Services, Practice Table Monitors, Pit Assistants, Arena Assistants, VIP Tour Guides, and Sibling Corner monitors. I would love to include you!

To volunteer at the championship you can register at firstinspires.org, here are the steps to get signed up for the Oregon championship:
1) Login or Create a FIRST VIMS Account
2) Accept this year’s Terms and Conditions, you need to do this each season. It also replaces the paper you used to fill out at the events – reducing the amount of paper used!
3) If you have not already done so, please create a profile. This can take a little time, but only needs to be done once.
4) Select Apply for Event
5) Select FLL – FIRST LEGO League
6) Put in either 97124 as the zip code, or Oregon as the state
7) Press Select either the Saturday, or Sunday event (you may sign up for both by coming back through Apply process)
8) Choose up to 5 roles you are willing to fill in the order of preference, or choose Assign as Needed.
9) You will receive an email confirmation from the FIRST system showing the event you have applied for, this does not mean you have been assigned a role.
10) If you plan to attend both days, it is helpful to volunteer coordinators if you apply to both events. Do this by selecting Appy for Event again.
11) If you have not done so already and you are 18 or older, you will be directed to complete a free background check. This check is good for 3 years. It is necessary for all volunteers to pass the background check to be assigned to a role at the tournament.

Thank you for being a terrific member of our FIRST LEGO League community. If you are ready to change your list subscriptions please see use our mailings management form, where you can add or remove any of our lists.

Happy Winter Break and Holidays to you all!

Best Wishes,
Loridee
WEATHER POLICY UPDATE DEC 11

Attention Teams competing this weekend! We have updated our inclement weather information on the ORTOP website and facebook page.  No tournaments are canceled at this time.

INCLEMENT WEATHER INFORMATION and Tournament Status

Governor Kate Brown has declared a state of emergencyin 13 counties in Oregon. 

We are confident that all FIRST LEGO League Oregon Qualifying Tournament schedule for December 12 and 13 will go on as scheduled. 

ORTOP INCLEMENT WEATHER POLICY (yellow box)

Another strong winter storm is expected this Saturday afternoon bringing more heavy rains to NW Oregon and snow to Southern and Central Oregon.

ALL TEAM COACHES ARE ENCOURAGED TO CHECK THE WEATHER FORECAST AND THEIR ROUTE TO THE EVENT.

National Weather Service Forecasts

GRANTS PASS - BEND - HOOD RIVER - PORTLAND METRO

Oregon Department of Transportation Road Conditions -tripcheck.com 

If you decide you cannot travel to the event please notify your tournament director so that we are not concerned that you are traveling and didn't arrive.

Please keep an eye on our website. If a tournament is canceled because of weather and road conditions the yellow box at the top of the right-side will turn red and announce the event closure. Our emergency contact plan will also be followed.


Please stay safe!

Loridee
WINNERS / LESSONS / #HOUROFCODE / SHARING WITH ORTOP / ANIMAL ALLIES DEC 7

Greetings Oregon FIRST LEGO League!

Today's newsletter will include:
  1. Oregon Teams Win Big
  2. Lessons From Last Weekend's Events
  3. Hour of Code
  4. Let's Hear It for Oregon FIRST LEGO League
  5. Fur, Feathers, and Fins
1) Oregon Teams Win Big
The Timbers aren't the only Oregonians to win big this past weekend! 228 FIRST LEGO League teams competed at 14 events around Oregon. Each team came in and showed they had what it took to be an Oregon FIRST LEGO League team. Teams had fun, grew, improved their robot at the event, presenting innovative ideas, and proved that FIRST Core Values really do make a huge difference! Every team made a huge impact at their event, from their conversations with judges, local media, and most importantly, with the other teams they were competing with.  I was able to attend two events personally, 1 almost entirely made up of rookie teams and EVERY SINGLE Team met or exceeded the FIRST expectations for a FIRST LEGO League team at a December Qualifying Tournament. Great job to everyone who has already competed!

2) Lessons From Last Weekend's Events

Here are some key things I and other volunteers observed this past weekend that I would like all coaches to know.
  • Every team was adequately prepared for their qualifying tournament when they arrived
  • Most teams worked diligently throughout the tournament to add 3-4 missions to their 1-2 missions they arrived with
  • Teams have come up with some remarkable and creative solutions to the problem of Trash in Oregon and our world!
  • Some coaches are still getting in the way of their team - REMEMBER: this is their event, and their time to shine, let them lead, let them carry the robot, let them do this - they are ready! Take time to step back and see how amazing they can be, they will have a better experience for it.
  • Core Values are VITAL! Not just in the judging room. Excellent Core Values have been spotted in the pit area, the competition arena, and even in the lunch areas.  Sadly, there have been some not so good observations as well :(
  • If the team has FUN, the team has WON!
  • What the team learns by the one day of competition is an indescribable benefit that is difficult to put into a bullet point item!

3) Hour of Code

Today starts the Hour of Code program. There are lots of opportunities locally and online to get involved. This program runs all week and I hope many FIRST LEGO League teams take the opportunity to get involved (although I know half of you are still programming your competition robot this week!). LEGO Education has a special EV3 challenge which I think would suit many FIRST LEGO League teams well!

4) Let's Hear It for Oregon FIRST LEGO League

Does your team have something cool happening? Did you get your name in the local paper? Do a spot on the local news station? Get a visit from the mayor or other official/celebrity? Let's hear all about it! Many of you have already sent me photos and notes, please keep them coming and you may see your team on our Facebook page or the ORTOP website! Does your team have a webpage, send those in too!

5) Fur, Feathers, and Fins
 
Is your team getting the head start for the 2016 season by wrapping up your FIRST LEGO League season this past weekend? Take a close look at the back of your program (if you received one), there on the bottom is something about Animal Allies. Sadly, that's all we know at this point. Can your team figure out what next year's theme will be? Does some of your research from Trash Trek get your team a head start into next year's project? Is your team going to brush up their robot design skills to prepare for this new challenge? Will there be LEGO feathers? Let's get those questions going, because in August we will learn all about FIRST LEGO League Animal Allies!

Good luck everyone who is competing this coming weekend!

Best Wishes,
Loridee
STIMS ROSTER / MENTORS / YOUTH TEAM MEMBER FORMS / #GIVINGTUESDAY DEC 1

Greetings Oregon FIRST LEGO League,

I hope you are having a lovely #GivingTuesday! Oregon Robotics Tournament & Outreach Program is thankful for each of you who donates your time and money to help us achieve all that we do. As a 501(c)3 non-profit our funding comes from private donors, both large and small, as well as grants and corporations. If you would like to help us continue in our mission to open the doors to the worlds of science, technology, engineering and mathematics for Oregon's youth, please include us in your giving today! Learn how you can donate more, or donate online at: http://www.ortop.org/sd.htm#Donor

Volunteers are still needed at many events, but especially for our NEW tournament in Myrtle Creek this weekend. If you are able to attend please register online!

The remainder of this email is only for active coaches who will be attending a FIRST LEGO League Qualifying Tournament this month.
Coaches below you will find:
  1. How to add a Mentor or Chaperone to your STIMS Roster
  2. Step by step adding team members to the STIMS Roster
  3. Printing your STIMS Roster
  4. Two Ways to Get the Paper Youth Team Member Form
  5. A general reminder for all coaches
1.  How to add a Mentor or Chaperone to your STIMS Roster
To add an adult Mentor to your electronic STIMS roster and have them sign their consent form online please follow these steps:
  • Login to your FIRST Account
  • Select Team Summary for the team you would like to add a Mentor to
  • Select Edit/View Team Contacts
  • Under Additional Team Contacts - Team Mentor, select Invite Contact
  • Invite them using their full name and email address
  • Notify the Mentor to look for an email from usfirst.org or firstinspires.org
  • After they accept the team, they will show up on your roster - make sure they have signed the consent and release form!
2.  Step by step adding team members to the STIMS Roster
To add team members to your online STIMS Roster follow these steps:
  • Login to your FIRST Account
  • Select Team Summary for the team you would like to update a Roster for
  • Scroll to Team Roster
  • To invite parents to fill out the online forms use the Invite button
  • To accept team members whose parents have completed the online process use the Edit/View button, you will not be able to add team member until their parent has completed the parent section of STIMS. A walkthrough for parents is available here.
  • After your roster is complete use the View button to check it over
3. Printing your STIMS Roster
To Print your STIMS Roster, which you must do for your tournament, even if your team uses only paper Youth Team Member Forms follow these steps:
  • Login to your FIRST Account
  • Select Team Summary for the team you would like to print a Roster
  • Scroll to Team Roster
  • Select View Team Roster
  • Select Printable Roster from the top right corner of the Roster
  • Print your Roster
4. Two Ways to Get the Paper Youth Team Member Form
If your parents can not use the online system, you can print paper forms for them to fill out and sign. They are 3 PAGES and you need one for each child including siblings!
Option 1:
While you are printing your STIMS Roster (see above), you may also print paper Youth Team Member Forms for your parents!
Option 2:
Download and print the Youth Team Member Form from the ORTOP website
In case this link gets corrupted again, you can find the form on your tournament website or the main FIRST LEGO League website in the Yellow box under the Reference Documents.

5. A General Reminder for All Coaches
Take a deep breath. This last week or two is intense, and I know I am asking for lots of papers. You've got this! Your team has got this. It feels like chaos, but it's really all the last pieces falling into place for a beautiful growth and learning experience. Yes, the kids want to take the robot apart again. Every team does. You are not alone. You will get through this and the kids WILL have an amazing and memorable experience that will help them grow in ways you can't imagine. Just hang in there a bit longer! You CAN do this.

Best Wishes to all of you!
Loridee
COACH QUALIFYING TOURNAMENT CHECKLIST NOV 30

Greetings Oregon FIRST LEGO League! Oregon Qualifying Tournaments begin this Saturday!

This special edition of the Oregon FIRST LEGO League Update is for current coaches. Please use this email as a check list to determine your team's readiness for their tournament either this weekend or next!

The Coach's Tournament Week Check-off List
Each Item you check off more than 5 days before your tournament is worth 5 Coach Points*, for every item you check off by team check-in you receive 3 Coach Points.
  1. Your Official FIRST Team Number!  This should be easy points! Just like in every communication with ORTOP, your official team number is how your team will be tracked at your tournament. Make sure you and and your team members know their correct team number! Not sure what it is? Check it by logging into your FIRST account!
  2. Know YOUR Tournament LOCATION and DATE!  Many tournaments are hosting more than 1 day. While most teams are competing at their first choice tournament not all are! If you show up on the wrong day there will not be a space for your team to compete - or their might not even be an event! Two events were canceled for lack of interest this year!  Please check your tournament assignment HERE - you will need your team number!  Want to know who else will be at your tournament, select your tournament tab!
  3.  Print Your Completed STIMS Roster.  Many of you have had parent nights or otherwise have done an excellent job of helping the parents on your team register their students online. You've even gone back in and accepted the team members to your team! Excellent work! Make sure every student shows up on your team Roster either by accepted them to your team online, or printing your online roster and adding them by hand and collecting a paper consent and release form filled out and signed by a parent or legal guardian. Remember all students who were/are 8 this season need to have a paper form and can not use the online system.
    • Your TEEN MENTORS need to use the paper form and be added by hand, they MUST be over 14 years of age, otherwise they are considered a TEAM MEMBER!
    • Need a guide to help get your parents through STIMS
    • Need a guide to make sure you have done everything you need to for your Roster - NOTE: Only the Coach may alter the team roster, purchasers and mentors do not have access!
    • Make sure both coaches and your chaperone/mentor appear on the STIMS Roster - your team may have up to 3 adults accompanying it at the tournament. All of these adults need to appear on the STIMS Roster. If an adult needs to use a paper form (and you are not attending at Intel - all adults must be on the official roster for Intel tournaments), please use the adult Walk-on Volunteer Form and Consent page.  For adults who use the paper form, write their names as Mentors on the STIMS ROSTER!
  4. Have the TEAM Complete and Print Their Team Introduction Pages (3 Total!)  You team should bring the appropriate introduction page to each of the judging sessions! Team Introduction Pages are available on the Tournament Website and below. Including a current team photo will help the judges remember details about your team!
  5. The Team Shares Their Project Idea BEFORE the Tournament Starts! Every team must share their project idea, preferably with an expert or organization that can use their ideas PRIOR to the Qualifying Tournament. Not only is this a required part of the FIRST LEGO League Project, this is a wonderful opportunity to for the team and the community to benefit one another. Teams are welcome to continue sharing their ideas after the tournament and can tell the judges if they already plan to do so, but their project is not complete unless they have already shared PRIOR to the tournament.
  6. Print the Robot Program - Do this at the last meeting before your tournament! No matter which robot system you are using, your team will have the ability to print their code. The robot design judges need to see the team's code to properly evaluate the team's programming ability. The team should be prepared to talk about a sample of their code and demonstrate the knowledge of how their robot uses it's programs to complete the challenges. DO NOT BRING ENGINEERING NOTEBOOKS. Your code should only be a couple pages of paper. The judges will not have time to look at pseudocode, code updates, or notebooks. Please leave these items in your pit to share with other teams!
  7. Know the FIRST LEGO League TRASH TREK Challenge! Make sure your team is up to date with the TRASH TREK Challenge and the Updates! If it's been a month since your team last looked over the challenge documents and updates, it is a good idea to review both of these documents before the tournament.
  8. Know the Tournament Specifics for Your Venue! Make sure you have read and understand all of the documentation from your tournament director AND on the tournament website (find your tournament website from the list on this page. This documentation changes for each venue and each year, please make sure you have read THIS year's information!
  9. Invite Friends, Family, Sponsors, Teachers and More to See the Event! This is your team's time to shine! Make sure you share it with everyone they are close to, and your sponsors. Make sure everyone knows they can watch the robot game throughout the day, and can especially attend the award ceremony! This is a great opportunity to share with teachers, principals, and neighbors all that your team has accomplished this season.
  10. Set Your Team Goals for Tournament Day! Teams that set individual goals have a better time at the qualifying tournament and leave with an immediate sense of sanctification and success, regardless of what happens in the awards ceremony. Team goals will be very specific to your team and their strengths. Some example goals for a rookie team might be:
    • Have a successful table mission just as it ran in practice (one single launch from base, not the whole 2.5 minutes)
    • Don't have to grab the robot off the table more than 3 times in a match
    • Remember to shake the judges hands after at least 2 judging sessions
    • Have each team member answer a question from the judges fully and confidently (over all the judging sessions!)
    • No one drops the robot and even if they do, it doesn't break into a dozen or more pieces (yes this does happen!)
    • Make it on time to each judging session and robot game match
    • Make friends with someone on a different team
    • High five 3 teams when they leave the competition tables and congratulate them on their run
    • Thank at least 4 volunteers
    • Spot one outstanding example of Gracious Professionalism - bonus if it's from a team member
  11. Don't Forget Lunch! Some tournament venues will have a food option, some will not. Make sure your team knows what you are doing for lunch! Double check your coach letter to know for sure where food is allowed at the tournament.
  12. Think Power! Make sure your team has a plan to keep their robot fully charged and have access to a working laptop for last minute programming changes. Power will be available at your event, but recharging a dead laptop, or robot may prevent your team from operating at their best! Your schedule will be very busy, so it's best to plan ahead and start with a full charge.
  13. Practice the Tournament Environment! Running the robot with 5 minutes is a lot different then running one 2.5 minute competition match. Adding in penalties and not allowing "do-overs" can drastically affect the team's score and strategy. It is best to practice using the standards of the competition so the team knows what decisions they want to make if the worst happens during a robot run. If you are changing drivers during the match, practice tagging in and out. Keep the clock running when team members struggle to change attachments. Don't forget to practice judging as well! Parents make excellent stand in judges and can use the same rubrics the judges will use at the event to help the team notice if they missed anything. Being practiced and prepared can help the day go smoother for everyone!
  14. Have FUN! FIRST LEGO League wouldn't be the same without you. Take a moment ot recognize all the wonderful things you have helped your team to accomplish this season. They really aren't the same kids that were at the first meeting, are they? Now they are a team, and you deserve some credit for facilitating that transition. Great job coach!

Give yourself 20 bonus points just for reading the WHOLE email!

*Coach Points are redeemable at your Qualifying tournament in the form of smiles from your team and a general sense of well-being throughout the event, they will not directly impact your team's robot score or judging sessions, however; I feel, their indirect value will be obvious!

Take a few moments to help your team see all they have accomplished in this short time. It really is amazing! They've created something innovative to overcome the problem of trash for their project, they've built and programmed a robot made of plastic bricks to move and manipulate a game table. It may not be perfect, and there is definitely a lot more that could be done, but that is where EVERYONE is right now! Your team should be very happy with all they have accomplished. The Qualifying Tournament is to celebrate that!

Great Job Coaches!

Good luck at your upcoming tournaments!

Loridee
JUDGING  NOV 23

Greeting Oregon FIRST LEGO League

Today's update will focus on FIRST LEGO League Judging, and what you can expect at your upcoming Qualifying Tournament. To highlight important changes, rules, tips, and updates, look for BOLD, or COLORS
1) The Grit and Grime of Robot Design
2) Perfecting Your Project AND Your Presentation
3) Keeping Cool With FIRST LEGO League Core Values

To review all Oregon Qualifying Tournament Judging Details view this website
To download the Team Information Page for judging in Word or PDF format - This is not your roster

1) The Grit and Grime of Robot Design
Your team should bring into the room:
  • The Team Introduction Page for Robot Design
  • Your robot, fully powered and ready to demonstrate
  • A printout of all of your robot's programs to discuss with the judges
Teams may choose to start with a 1 minute Robot Design Summary spoken presentation which highlights the team's design, their significant strategies, and greatest engineering accomplishments of the season. Teams need to keep their presentation to a minute or less. The judges will barely have enough time to ask all the questions they need to and see the robot's demonstration run. The Robot Design Summary IS NOT REQUIRED. If a team does not have a prepared summary, the judges will begin with questions.

Your team should prepare to demonstrate their robot!  The judges will want to see a how the robot preforms. There will be a competition table in the judging room. Keep in mind that the lighting may be different, or the table may not be set up perfectly. This is fine, the judges want to see how your programming works in practice and how the mechanical design elements work. Pick a program that works consistently, but also shows off any programming or technical aspects of your robot that your team would like the judges to know about. If the robot succeeds or fails, be prepared to talk about why.  Try to avoid letting the robot talk for itself, practice talking about what the robot is doing while it runs a program.

Everyone on the team should get an opportunity to talk about their contribution to the robot design, game strategy, and programming. Be prepared to discuss a section of the programming printout, or talk at length about one aspect of your robot.

Up to 2 coaches may join the team in robot design, but only the team members may talk with the judges. Coaches should do their best to not distract the team while they connect with the judges and discuss their robot.

2) Perfecting Your Project AND Your Presentation

Your team should bring into the room:
  • The Team Introduction Page for Project
  • All props, costumes, and accessories necessary for your presentation - these need to be carried and set up by the team members only!
  • Any family members who will be watching (*if permitted by the tournament - see your coaches letter for details)
Your team will have 5 minutes to set-up and give their Project Presentation. This is intended to be a fun, yet informative presentation about your team's project innovation. Team members need to handle and set-up all props without the help of adults. The coaches/mentors/family members may not be included in the active presentation in any way. Presentations must be given live for the judges, prerecorded presentations that the judges and the team watch are not permitted. Every team member should have an active role in the team's presentation. The 5 minutes for the presentation begin as soon as the door to enter the room opens. It is easy to get carried away with the theme of the presentation and forget the substance, your team's presentation should cover, the problem identified by the team, how their innovation works to solve that problem, how their innovation improves on or is different from existing solutions, and who the team has shared this idea with.
The judging rooms WILL NOT provide audio/video equipment. If you need technology for your presentation, it needs to be included in the props and set-up done by the team.

The remaining 5 minutes of the judging session is a time for the judges to interview the team members regarding their project. Teams need to help the judges understand their innovation and see how it differs from what already exists. Teams should be prepared to expand on any information they presented in the presentation as well as answer questions about their project they did not address in their 5 minute presentation.

At the conclusion of the judging interview the team needs to take all of their props, costumes, and equipment quickly and on their own from the judging room.

Make sure your project is complete well before the qualifying tournament. Make sure you share your innovative ideas with someone who has the ability to use them and give good feedback to the team. This can be an educator, or someone who works in an area identified by the team in their World Class question. Make sure your presentation addresses all of the points in the FLL rubric so that none of the Project specific requirements are missed by the judges.

3) Keeping Cool With FIRST LEGO League Core Values
Your them should bring into the room:
  • The Team Introduction Page for Core Values

When your team arrives in Core Values Judging, they will presented with a task to complete as a team. The task will be written for them on an instruction card. The judges will use this task to observe how your team works as a unit and employs the FIRST LEGO League Core Values in their decision making. Succeeding or failing at the assigned activity WILL NOT affect your team's Core Value Judging results!

After the teamwork activity is finished (it will usually last 4 minutes), teams will be interviewed by the judges. Teams will be asked about on how the team uses the FIRST LEGO League Core Values, how the team makes decisions, and a bit about the team. It is important that all team members contribute to the conversation if they can. Judges will not be listening to prepared presentations or looking at Core Values Posters.

Discuss the FIRST LEGO League Core Values. Encourage your team to share what they think Gracious Professionalism looks like at a tournament and in the world.

Core Values can affect all judging areas, and activities outside of the judging room will be relayed to the judges.  Many volunteers are trained to make core value observations.


I hope you find this helpful in your tournament preparations!

Best Wishes,

Loridee

WHY TO BRING YOUR TEAM TO A QUALIFYING TOURNAMENT NOV 19

Greetings Oregon FIRST LEGO League,


It is time again for the very special newsletter for ALL Oregon FIRST LEGO League teams about WHY we have a Qualifying Tournament, and especially WHY it's important that ALL teams attend. Veterans, this is as important for you as it is for our Rookie teams. Throughout this letter there will be notes addressed specifically to you, please read them carefully. Rookies, this note is for you - especially if you don't think you will be ready in time.  (Summary at the bottom if you find this too long, but I’d like you to read it)


Every November, new teams begin to doubt. They see all that there is that can be done and they know there is no way the rag-tag group of kids, who may have only been meeting for a couple weeks at this point, are going to be ready in just a couple more weeks for a qualifying tournament. Some of you haven't even started on your robot yet. Some of you haven't opened the field setup kit, let alone built a table. Maybe your team got very excited about the robot, but forgot all about the project. For some of you, your meetings are chaotic as the team just doesn't really get how to work together to get anything done, so it feels like nothing has; your team wouldn't know what Gracious Professionalism is if the LEGO box was full of it! Will you please believe me if I tell you that's normal? Would you believe me if I told you that you are more ready than you know? That your team's story is one we want to hear the most?


At your FIRST LEGO League qualifying tournament, your team is going to have a unique experience. They will have the opportunity to grow more in that one day than they have had in the previous 4-6 weeks. Here is what happens at a FIRST LEGO League tournament, especially one in Oregon. Your team will come in and get a pit table, they'll set their things down and before very long other teams will come and start talking to them, VETERAN teams will start to talk to them. Your team will meet other kids who think building a robot and solving the world's problems is a pretty cool way to spend the fall. Your team will know that they are not weird, or different, that many other kids share their new interest.


Soon it will be time for the first judging session you will have three throughout the day. Your team will walk in. They will be nervous, even though you have mentioned this to them, they won't really know what to expect until it happens. Inside that room are going to be 3 amazing adults. Three volunteers who have given their time today to get to know this rag-tag group of kids that you've tried to make into a team. Sure they are looking critically at your team, seeing what they know, what they don't know... that's part of judging, but they are also there to help! They want to give your rookie team the best shot at being even better next year. They want to let them know that their emerging ideas are important and powerful! They want to see these kids, your team, change the world. That's why we all do this year after year. Your team is going to be honest. They are going to show their kit bot with a couple simple add-ons that may or may not reliably do what they've tried to program it to do. They are going to share their project ideas, and maybe they forget something, but now that idea is out there and it's a real thing! Core Values, you thought they weren't listening, right? But when it's just them in a room, things are different. You can't help them and they learn something about themselves. Maybe the judges see it, maybe they don't, but you did! You can share it with them after.


In between judging sessions your team will be heading to the arena. Nothing strikes fear into a team like competing in the arena. Those 2.5 minutes of game are very exciting. What all the VETERANS know, and the Rookies don’t is that the competition table is designed to keep the best teams in the world challenged for 8 months! Nobody has the table all worked out yet! The missions always look tricky, but the real trick to FIRST LEGO League is seeing past the obvious and hard to find the easy things. The truck could use a push, the composter just needs a press. It’s amazing what the simplest programs and designs can accomplish! Having trouble? Remember those VETERANS that came by at the beginning of the day? Most of them will be more than happy to help guide your team to some basic tricks and tips to improve the robot - bring your spare parts and a laptop! I’d be surprised if the robot wasn’t doing more by the end of the day than it improved over the last 4 meetings. Your team isn’t going to feel defeated by the other teams, but will gain valuable insight and camaraderie from them.


Even if your team is very shy and doesn’t feel comfortable talking to other teams, there is a tremendous amount of learning to be gained by seeing what other teams have done with the same tools to solve the same problems in completely different ways! Most VETERAN teams will be displaying their project ideas in the pit and would love to talk about them. After all, they’ve spent the last 4-6 weeks working on them just as hard as your team.


The number one reason coaches tell me they want to back out is the only thing I haven’t addressed yet - awards. Each qualifying tournament will give out 4 judged awards and 1 robot performance award. Odds are, your team will not receive a trophy. Odds are very good teams, even VETERANS, who have been working all year may not receive a trophy. If you are at a Saturday event in Oregon this year there are probably 20 teams at your tournament and most of them will not receive a trophy. That’s not why we do this and if your team can’t be happy without a trophy, buy them one on the way home to celebrate the season and their accomplishment of making it through a very challenging first year! They deserve the recognition! The button they receive represents that. It is a very small token, like a certificate or a diploma that says we know you worked hard and overcame this huge challenge, grew, and came out better on the other side. Because coming through the tournament, sharing all you have learned - you prove that!  Not convinced? Here is what one FIRST LEGO League team member has to say about it:  “It’s not about the awards! Where are your core values?” - Delaura, Flaming Golden Puffy Owls (5th grade).  Even kids, when they are just 9-year-olds, they get it and they’ll surprise you, if you give them the opportunity to.


Instead of trophies your team should prepare goals they’d like to achieve. These are different for every team, but they are not unlike the goals I have included every few weeks in the email. Things that can be accomplished by your team, that you can celebrate when they go right at the tournament. There will be more on tournament goals in an upcoming newsletter.


Summary:

  • Lots of teams started late this year! I know for a fact some haven’t even started building a robot/designing a project and they will be at competitions in Oregon.

  • The kids at tournaments build each other up, they connect based on their shared interest and encourage and inspire one another in numerous ways! Especially VETERANS towards Rookies.

  • Judging is a growth opportunity for the team that can’t easily be replaced.

  • Nothing replaces the excitement of accomplishing any task in the arena! Especially on a game board designed to be a challenge to the best of teams for 8 months - not just 6 weeks!

  • It’s not about the awards, but every team does deserve recognition for completing the FIRST LEGO League season and a competition.

I hope all of you make it to your assigned tournament. Having you there will be beneficial to other Rookies and Veterans. Each team has something very valuable to contribute, a special thing that makes them unique. It’s one of my favorite things about going to Qualifying Tournaments. Maybe I’ll see you when I stop by, I’d love to see your team achieve their goal!


Best Wishes,


Loridee
FIRST UPDATE / VOLUNTEERS / GOALS / NON-COMPETITIVE SEASON NOV 18

Greetings Oregon FIRST LEGO League!

In this newsletter you will find:
  1. Update your bookmarks for FIRST's new look!
  2. Volunteers are still needed for many FIRST LEGO League Qualifying Tournaments
  3. End of November Goals for Teams
  4. What is the non-competitive season I see when I log in to TIMS?
  5. Subscription Management

1) Update your bookmarks for FIRST's new look!

Today, FIRST officially launched it's new look and website. The site has been a beta option for some time. Please know that most of the resources you have come to count on are still there! Many of the old links and your bookmarks continue to work. Some have the same address, with the new url: firstinspires.org  Some of the links on the ORTOP website have already been changed to reflect the new url, but many have not. If you find a link on the ortop website that doesn't go where you were expecting, please copy the url and send me an email. I will slowly begin to update our site to reflect the many new changes from FIRST.

If your team is using the FIRST logo for materials, they may continue to use the old logo (yes it changed too!), but any new prints and designs should follow the new standards and logo information which you can find here.

2) Volunteers are still needed for many FIRST LEGO League Qualifying Tournaments

We are still looking for volunteers for the upcoming FIRST LEGO League Qualifying Tournaments. If you know someone who wants to know more about FIRST LEGO League, invite them to volunteer for the real behind-the-scenes of what FIRST LEGO League is! Please share our invitation to get involved and help someone you know register at: https://my.firstinspires.org/FIRSTPortal/Login/VIMS_Login.aspx

3) End of November Goals for Teams

By the end of November your team should have:

  • Shared their project idea with an expert(s). The more the better!  Teams must share their finished, or nearly finished project idea with someone in the field who can use it (not a parent or guardian) prior to attending a FIRST LEGO League Qualifying Tournament.  Still looking for more opportunities to share? OMSI Presentation Saturdays still have a few times open!
  • Robot consistently completes 1 mission with 2 more missions somewhat reliably.
  • Test your robot in a different environment. Now is a good time to see how your robot reacts on another team's table or in a different lighting environment. While all of the competition tables are being inspected multiple times there may be variations in how flat the mat lays (an allowable variation - keep in mind competition mats tend to stay rolled until the night before the event!) or the models behave. It's possible that you have something set up incorrectly. Or your light sensor may be calibrated to work with your LED garage light, but not do so well in the florescent lighting of a cafeteria or the halogens of a gymnasium. Your team should learn how to change things quickly to overcome these challenges at the touranment.
  • Each team member should have a personal understanding of Gracious Professionalism and know the FIRST LEGO League Core Values. Practice talking about how your team uses the Core Values in team meetings outside of FIRST LEGO League.
  • Review All of the FIRST LEGO League Rubrics and make sure your entire team understands everything that the judges will be expecting to see and hear.

4) What is the non-competitive season I see when I log in to TIMS?

If you've been adding team members to your team this week, you may have noticed a statement that the FIRST LEGO League non-competitive season is now open. This is the same thing you did when you registered in August and September. Registration to pay $225 for FIRST for a team number and access to purchase the Field Setup Kit for Trash Trek is now open to anyone who would like to form a team. Since all teams in the United States are entering their competition cycle (some states have already started their competitions), it is too late to add a new team for a local event. However, new teams are welcome to form from now through the spring to learn the skills your team is gaining by participating in FIRST LEGO League. These teams will just miss out on the opportunity to compete at a local qualifying tournament this year.  Being a non-competitive team can be a great jump start for a rookie team next year!

5) Subscription Management

You can continue to alter your subscription management to ORTOP newsletters here.   Including joining our new Volunteer Mailing Lists (which are not as frequent as the Oregon FLL Update).

2015 Trash Trek coaches listed as a coach on the Oregon FIRST LEGO League Qualifying Tournament Application are required to stay on this mailing list until January 2016.


Best Wishes,
Loridee
STIMS / TEAM ROSTER/ TOURNAMENT WEBSITES / FLL SKIT WORKSHOP / PRESENTATION AT OMSI / MISSION MODELS / GRANT / CONTEST / QUESTIONS / SUBSCRIPTION NOV 12

Greeting Oregon FIRST LEGO League,

We've reached long email season. Please hang in there and take this email in chunks.

In this newsletter you will find:
  1. What is a Team Roster
  2. How to get my parents through STIMS
  3. Tournament Information and Websites
  4. FLL Skit/Presentation Workshop by FTC Team Syntax Error 42
  5. Presenting Projects at OMSI
  6. Mission Model Discussion on Facebook
  7. Education In Motion Grant from Daimler and KGW
  8. 3 Minutes of EV3 Contest
  9. Who do I ask when I have a question
  10. Subscription Information
1)  What is a Team Roster
Your team will need to turn in it's team roster at the qualifying tournament whether or not your parents use the digital consent and release system. The team roster will show your team list, whether each parent has accepted the consent and release for their child, (team members will not be able to participate if they do not have a signed consent and release, either digitally - as verified by the team roster or on paper stapled to the back of the team roster), and the official coaches for the team and their consent status. Additional adult chaperones should be added as mentors. Each team may have up to 3 adults chaperoning in the pits at the event.
Here is how to print your team roster:
  • The Coach needs to Login to the FIRST TIMS system
  • Select Team Summary for the team you want to print
  • Scroll to Team Roster (to invite team members see item 2)
  • If you have not already accepted all your team members to your team select Edit/View
    • You can identify any errors with team members on this screen
  • After your team is all in the system, or as in as it can be from the Team Summary view select Team Roster "View"
  • In the upper right corner select Printable Roster
  • Add any team members by hand that used the paper Youth Team Member forms (for example 8 year old team members)
  • Staple any paper forms to the back of the roster

2)  How to get parents through STIMS
Every team member needs a consent and release form, the easiest and most waste wise method to acquire one is by having the parents of your team members register through STIMS
Here is a downloadable coach's guide and a downloadable parents guide

If a parent does not have an email address, a team member is only 8-years-old or, or the parent is otherwise unable to use the digital form, please print a Youth Team Member form for each team member that needs one and have them returned and stapled to the back of your team roster before the tournament begins. Youth Team Rosters can be printed by the coach only from the FIRST TIMS system.

3) Tournament Information and Websites
Tournament Documents, Checklists, and general information are now available on your tournament website. Coach and Parent letters are coming in from the tournament directors this week and next, so if the letters for your tournament are not available yet, please check back.
Team List, Tournament Assignment, and Tournament Rosters can be found here.
A list of all tournaments and their websites can be found here.
You may download the required Team Information sheets from any of the tournament websites, these will be used in each of the judging sessions at your qualifying tournament. You will also find the Oregon policy on judging materials, robot game arena expectations, and other questions your team may have.

This year we estimate that ~27% of all participating teams at an Oregon Qualifying Tournament will receive an Advancement to Championship Event (ACE). For a team to qualify for advancement they will be in the top ranks for all three judged categories and have a robot game score in the top 55% of scores at their qualifying event. We anticipate 3-6 teams advancing per tournament depending on actual attendance numbers. Remember teams do not need to win an award to qualify to advance and winning an award in Robot Performance, Robot Design, Project, or Core Values does not guarantee a team will advance.

4) FLL Skit/Presentation Workshop by FTC Team Syntax Erro
r 42
FLL Presentation Skills and Content Workshop: Getting the most of your FLL skit/presentations.
All FLL teams welcome to participate, no need to RSVP.
Presented by Syntax Error 42, FTC team 6930.
November 15, 2015 at Intel Jones Farm auditorium - JFCC 3PM-6PM

Syntax Error 42 is passionate about the power of public speaking in STEM and other walks of life.  This workshop is designed to help FLL teams improve their skit’s content and presentation for the 2015 season.  Members of the team will evaluate presentations and give constructive feedback on how to improve matter, speaking style, and delivery.

About Syntax Error 42:
         Syntax Error 42 (6930) is a third year FTC team with two previous trips to the Super Regional competition in Oakland.  This year’s members have experience in both FLL and FTC competition format.
         Six members participate in high school level speech and debate giving them training in public speaking and presentation. All of them have science projects presentation experience and Environmental Science knowledge.
         Many members have experience tutoring younger children in academics and they enjoy working with FLL teams.

What to bring:
         Bring the latest version of your skit and/or robot judging presentation.  No need to have the final version ready.
         FLL team members should come ready to interact and give the latest version of their presentation.
         Props to be used in the presentation would be useful

If you have any questions please ask Geoff at EMAIL REMOVED

5) Presenting Projects at OMSI
There are still 6 time slots available for teams to present their project on November 21 and December 5 at OMSI. If your team would like to take any of these times to do a 30 minute presentation about their project idea and their FIRST LEGO League experience please feel free to register for either day! If you have any questions about registering or have any difficulty with the Google calendar system please email Loridee-Wetzel@ortop.org

6) Mission Model Discussion on Facebook
We are halfway through this year's November Mission Model Discussion. Thank you for everyone who has liked, shared, or posted a comment. Every model has an added bit of information from our Oregon Head Judge, Tom Mosher! If you missed the beginning all of the posts are in our photo album on Facebook starting here.  New posts are added at 3pm PST on weekdays. I anticipate the series to finish the mission models next week and have a few general rule tips to finish out the series!

7) Education in Motion Grant from Daimler and KGW
Daimler Trucks North America is accepting applications through KGW for the Education in Motion Grant. A grant for FIRST teams (including FIRST LEGO League) in Oregon and SW Washington. Applications are due by November 30th. This is a great way to insure your team is funded for next year, before the team takes a break during the post-season or summer months!

8) 3 Minutes of EV3 Contest
Join hour of code this December 7-13 by contributing a 3 minute video tutorial for the EV3. All of the details can be found at LEGO Education.  Make sure to check back in December to learn new tips and tricks for you and your team.

9) Who do I ask when I have a question
  • If you have a question about your tournament site or a location specific question - please contact your tournament director as listed on the event page.
  • If you have a question about FIRST LEGO League in Oregon - please contact Loridee-Wetzel@ortop.org
  • If you have a question about an accommodation at an event please contact both the tournament director and Loridee-Wetzel@ortop.org
  • If you have a robot game question - that is rule based and not strategy, a judging question, or a project question - contact Loridee-Wetzel@ortop.org (I'll probably forward your question on, but this is a good place to start). You can also post them on the appropriate Facebook post!
  • If you have a rule question that you would like officially clarified with an official update from FIRST - Project: fllproject@usfirst.org  Robot Game: fllrobotgame@usfirst.org
  • If your team has done something cool, made the news, completed a parody video, or anything else - Please tell Loridee-Wetzel@ortop.org I'd like to share it with our community!

10) Subscription Information

You may adjust the emails you receive from ORTOP using this form. If you are registered as the coach for your team on the qualifying tournament survey completed in October, you will stay on this mailing list until January 10, 2016.
TEAM NAME / TEAM STATUS / MISSION MODEL NOVEMBER /  STIMS / SHARE YOUR PROJECT @ OMSI / FTC LEAGUES / GOALS Congratulations! We've made it to November!

In this newsletter you will find:
  1. Last day to change team names
  2. Check your team status - including tournament assignment
  3. Facebook November Mission Model Discussion
  4. STIMS - all those forms for parents
  5. Share your Project idea at OMSI!
  6. Level-up with FIRST Tech Challenge Leagues
  7. Goals for the first part of November
  8. Keeping up with communications


1) Last day to change team names
Today is the last day to change your team name! All team names will go out to be turned into schedules, programs, and rosters tomorrow! Get your name changes in using this form: http://goo.gl/forms/exOxyQ3XrL

2) Check your team status - including tournament assignment

Make sure there is NO RED by your team number on the team status sheet!  https://docs.google.com/spreadsheets/d/1aqZHcta3hDCr_373ppe8n0t-63C1o0lgbgBztyaOGVI/edit?usp=sharing

Tournament Assignments are in column G, all tournament rosters are available by tournament abbreviation in the tabs.

Fix your RED:
  • If your team has red in the payment please go to: http://www.ortop.org/fll/QTReg.htm and pay for your Qualifying tournament.
  • If you have red over your team name use the team name change form to submit a team name: http://goo.gl/forms/exOxyQ3XrL
  • If you have any other problem before this list is sent on to the tournaments tomorrow, INCLUDE YOUR TEAM NUMBER in the message - email Loridee-Wetzel(AT)ortop(DOT)org

3) Facebook November Mission Model Discussion

November Mission Model Discussion is happening on our Oregon FLL Facebook page! Each business day at 3pm the next mission will be posted. Today M01 Using Recycled Materials was posted. Please feel free to engage with discussion on this model on our Facebook page, ask questions of the Oregon Head Referee, Tom Mosher, or use the sample questions as a tool to prepare your team for the robot design judging portion of the tournament.

Not on Facebook? Our page is publicly viewable: https://www.facebook.com/OregonFLL/

4) STIMS - all those forms for parents

Several coaches are already enquiring about the forms for tournaments! Good for you! This year there are again 2 systems parents and teams can choose from. The electronic STIMS system, and paper forms.

If your team would like to use the electronic STIMS system:
Coaches can invite all parents via the FIRST system to register their child
This step is optional, but it can make sure the parents get the links they need. To invite your team parents, you will need the email address they want to use with the FIRST systems.
  • Login into the FIRST TIMS system (this is the same place you registered your team)
  • Select team summary for the team you are ready to invite parents to
  • At the bottom of the page under the Team Roster Section, select Invite to Invite each parent.
  • Enter the parent's name and email address and select Invite.
  • Repeat this for all of the parents on your team.
  • If a parent does not have internet access, an email address, or really does not want to fill out an online form; please print the current copy of the Youth Team Member form and have the parent fill out ALL of the pages for each of their children on the team. Have them return a copy to you before the tournament (you will need a copy for every tournament your team attends, including state if you advance.)
  • Spanish speakers may use this form

Coaches need to return after the parents have filled in the information to add all the team members to their roster.

  • After the parents have responded you can add the team members to your team by Selecting Edit/View in the Youth Team Member row.
  • There are two things you need to do on this screen: make sure all the consent forms have been signed digitally and Accept students onto your team.
  • If the consent form is not signed, you need to contact the parents to help them through that process, or have them contact ORTOP or FIRST
  • To accept students onto a team go to the row with a team member's name and select "accept" under the Application Status column.
BEFORE THE TOURNAMENT! You need to print your Team Roster to bring with you for check-in!! - YOU MUST DO THIS EVEN IF YOUR TEAM USES PAPER FORMS
  • On the Team Summary Page, the very last thing is the Team Roster - select View
  • In the upper right hand corner select Print Roster
  • In the section Additional Student Team Members and Mentors Not Listed Above - write in EVERY team member that does not have a digitally signed Consent and Release form.
  • Collect paper Youth Team Member Forms from each of these parents and turn them in at EVERY tournament your team attends (ORTOP recommends making a photocopy of these pages, so you do not need new ones for every tournament).

A note about Mentors
Mentors, and any adults who will be working with your team at the tournament need a consent and release form too! The easiest way is to invite them as a mentor on the team with their email address, and have them create an account the same way you did as a coach. If they are unable to do this, please have them use the paper form.

A note about 8-year-olds
If your team has 8 year old team members, who do not turn 9 before December 31st, they will not be able to use the electronic system. Please print out a paper form from them to use and attach it to the back of your team roster.

A WALKTHROUGH FOR PARENTS
Parents have a few things to fill out when registering to sign the digital Consent and Release Form. Please feel free to forward this on to them to help them get through this process.

  1. Either select the link in the email you receive from fllteams@usfirst.org or go to the Youth Team Member login page - Please note that email from usfirst.org often ends up in SPAM folders, if you do not see an email from usfirst - please check your SPAM.
  2. Make sure you know your child's team number
  3. If you already have a FIRST user account (your student was on a team last year) you may login to the page with that same information. (skip to step 6)
  4. If you have never made an account on a FIRST page please create an account. All of the boxes with red dots are required. Boxes without red dots are optional information.
  5. If you created a new account, please activate your account with the email confirmation.
  6. Once you have logged into your account select Add Youth
  7. Complete the profile for your FIRST participating child - again only the red dot fields are required
  8. Complete the school information for your child. Even if your child is not on a school team please enter the school they attend, or homeschool. - again only the red dot fields are required
  9. Here is where your child's team number comes in! Underneath their name on the main page, select Apply to FLL Team
  10. Put the team number in the FLL Team Number box
  11. Now the Consent and Release form is available for you to sign! Please Select Edit/View under the Consent Form Status
  12. Review the Consent form and select 'Sign Form'
  13. YOU DID IT! You have registered your child and signed their Consent form for the year! Please let your child's coach know that your consent form has been signed digitally.  If you have another child participating select Add Youth and start from step 7 again. (If your child does not turn 9 by the end of December - please ask your coach for the paper Youth Team Member form!)
Please contact ORTOP or FIRST with any questions about this process, we will do our best to help you!

5) Share your Project idea at OMSI!
Slots are still available on November 21 and December 5 for teams to share their project at OMSI. Sign up using this Google Calendar Appointment Utility:  https://calendar.google.com/calendar/selfsched?sstoken=UUZtWWtJTFJkN0xwfGRlZmF1bHR8MGI0MjkzNDUwMDE5ZmZmMDJiZTBlNzc0MmUwNTMyZmM
  • Scroll to either November 21 or December 5
  • Select an open slot (open slots say OMSI FIRST LEGO League)
  • Use your information saved in Google or enter new information
  • Select Save

Show up before your assigned time at the Vernier Lab in OMSI (where the 3D Printer is) for your team to demonstrate their project idea! Bring your robot and share general information about FIRST LEGO League during your 30 minute presentation slot. There will not be a robot game table, this is not a work time, but a sharing time. All team members should work together to share about FIRST LEGO League and the team's Trash Trek project during their presentation times!

If your team is competing on December 12 or 13 please take the December 5 time slots so that teams competing on December 5 or 6 can have the November 21 spots.

If you have any problems registering for a time please email Loridee-Wetzel(AT)ortop(DOT)org

6) Level-up with FIRST Tech Challenge Leagues
FIRST Tech Challenge - for 7-12th grades begins their competitions this week with FIRST Tech Challenge RES-Q League Week 0! League teams will continue to meet and compete in the FIRST Tech Challenge game RES-Q every two weeks, before facing-off in the League Championship and Qualifying Tournaments this January.

All leagues welcome FIRST LEGO League teams to come and see this next level of FIRST competition. See the schedule for your nearest league here: http://www.ortop.org/ftc/ctNEWS_LP.htm
Check out the leagues in Portland, Beaverton, Hillsboro, Salem, Pendleton, Hood River, Junction City, Sisters, or Roseburg!  Some leagues require safety glasses for spectators.

7) Goals for the first part of November

  • Share your innovative solution ideas with an expert, or someone who can use the idea. This meeting can take place over Skype or in person. The more sharing your team does this month, the better!
  • Use feedback from experts to further refine your innovative idea.
  • Have your robot completing at least 1 mission consistently - work to get to 3 missions most of the time by the end of the month.
  • If your team meets the above goal, they should work with a new sensor, or familiar sensor in a new way - discuss the pros and cons of including it in a mission this season.
  • Everyone should understand what the term Gracious Professionalism means. Each team member should have a personal definition to share with the team and with judges.
  • Teams should look for opportunities to share FIRST LEGO League with others (or schedule a time at OMSI)
  • Coaches should invite all parents to use STIMS or print out paper Youth Team Member Forms to be collected before the tournament
8) Keeping up with communications
  • All Coaches are required to read the FLL Upadate! If you are a coach you will remain on this mailing list until after the championship in January.
  • All others are invited to adjust their subscription at: http://goo.gl/forms/KkgwdUxwBb
  • If you have any questions regarding your team or this season INCLUDE YOUR TEAM NUMBER in all emails to Loridee-Wetzel(AT)ortop(DOT)org

Best Wishes,

Loridee
TEAM NAME / PAYMENTS / TOURNAMENT ASSIGNEMENTS / GIRL FEST / TABLE FOR SALE / MANAGING CONTACT OCT 26

Greetings Oregon FIRST LEGO League,

In this newsletter you will find:
  1. Team Name Change Form - DUE NOV 1
  2. Team Qualifying Tournament Payment Forms
  3. Qualifying Tournament Assignments
  4. Girl Fest
  5. Junior FIRST LEGO League Info Session at OMSI
  6. FIRST LEGO League Table Available
  7. Maintaining contact
1)  Team Name Change Form - DUE NOV 1
Team name changes MUST be received by November 1 in order to be correct on all printed materials at your Qualifying Tournament. Please use this form to change your team name. Upper and Lowercase are important! Your name will appear EXACTLY how you type it. Remember we are printing this on forms, the longer your name, the smaller the font we use. If your team uses LEGO in their name, please use all caps. Your name should reflect the FIRST LEGO League Core Values, if you aren't sure that it does, please pick a different name.

https://docs.google.com/forms/d/1mbM-ZbLhnJXRxjjhJh4dqIUYclESTTM8zYZkUdu73Og/viewform?usp=send_form

Your new name should be visible on the status sheet within 24 hours of making changes.  Sadly the sheet can not do live updates this year for other reasons.

2)  Team Qualifying Tournament Payment Forms
Please check the status sheet to determine if your payment has been received by ORTOP. We are updating each business day as their are changes that come in (Friday we did not receive any mail, so no changes were made). Teams that have paid by a Purchase Order are marked PAID when the Purchase Order was received, those payments still need to reach ORTOP.

All Payments MUST be in to ORTOP by October 31st.

Please use our payment page to get your payment started.

http://www.ortop.org/fll/QTReg.htm


3)  Qualifying Tournament Assignments
Qualifying Tournament Assignments have been added to the Status Sheet!  Our volunteers have done their best to accomodate every team possible. Because some tournaments are left open no matter how full they get, our percentage of teams getting their 1st choice dropped to 85% this year. This is still astounding when you consider that 443 teams are not registered to participate in 24 events around Oregon and many of those events are full to capacity! We did have to close two events because of lack of interest: December 6, The Dalles Middle School and December 6, Philomath Elementary School.

Some things that would have made it easier for our volunteers
  • Not all teams choose multiple events, you know who you are, unless you are in LaGrande where there is only one event, please don't do that again. Even if you just want our least popular tournament.
  • Some teams asked for things that were not reflected in their tournament choices, for example:  asking for a Saturday when they only chose Sunday events, even for their first choice.
  • Affiliated teams did not pick the same events, but asked to go to be placed in the same event. (I didn't close many events early this year, there really isn't a reason for this happening in most cases).
  • Teams that registered late had very strict limitations on participation. We use a first come-first placed assignment system. If you don't register on opening day, you need to be flexible and considerate.  Our system is much more flexible than the FIRST assignment system, as it is largely manual, but in the FIRST system used by other regions can not make these kinds of changes.
While you are checking your Tournament Assignment PLEASE check you TEAM NAME and AFFILIATION, these will be printed on tournament materials!

https://docs.google.com/spreadsheets/d/1aqZHcta3hDCr_373ppe8n0t-63C1o0lgbgBztyaOGVI/edit?usp=sharing

4)  Girl Fest

ORTOP will be attending Girl Fest again this year. We are looking for more girls to join us to share about FIRST LEGO League!
If you team is interested please email Loridee-Wetzel (at) ortop (dot) org We are giving a preference to girls teams, or majority girls teams, for this event. The team needs to commit to fully manning the booth for 2 hours, 10 to Noon, Noon to 2, or 2 to 4. The team will demonstrate their robot, show off their project idea, but most of all share what the FIRST LEGO League experience is like for girls interested in robotics.

I need a count by the end of the week, so if your team is interested I need to know soon!

5) Junior FIRST LEGO League Info Session at OMSI
If you know of anyone interested in getting started with Junior FIRST LEGO League for Kindergarten through 3rd grade team members, please invite them to the Junior FIRST LEGO League Info Session at OMSI tomorrow night at 6pm.  They can register online, or just show up. I will be covering the basics of Junior FIRST LEGO League, the Waste Wise Challenge, coaching, what to expect at an expo, working with your school, and the new libraries and museums program. It should be a busy night.

6)  FIRST LEGO League Table Available
There is a FIRST LEGO League table available for $50 in SW Portland. If you are interested please contact Address Removed

7)  Maintaining contact
You can always manage your ORTOP subscriptions using our online form. Please follow us on our Facebook page where we post tips, tricks, and hints. Don't forget to periodically check our website for mailing you may have missed and updates for your team. If it's a critical announcement or something for you to download it will be there!

Please expect another email this week. I have much more that is happening and it would not be fair to any of you to make you wait a whole week for it!

Best Wishes,
Loridee
EXPERT NIGHT / CHECKING TEAM INFO / TEAM NAME UPDATES / JUNIOR FIRST LEGO LEAGUE INFO / GAME UPDATES OCT 19

Greetings Oregon FIRST LEGO League,

In this email we'll cover:
1) TONIGHT, October 19 - Expert Night
2) Checking Your Information
3) Updating Team Names
4) Junior FIRST LEGO League Information Night
5) FIRST LEGO League Game Updates
6) FIRST LEGO League Table for Sale


1) TONIGHT, October 19 - Expert Night
Come to Intel Jones Farm Conference Center tonight at 5:30pm. Speakers begin at 6:00pm We are honored to be have 3 speakers for you tonight: Justin Gast, Program Educator for Recycle at Work Washington County Solid Waste and Recycling Program and representative from the Association of Oregon Recyclers; Kaleen Boyle Outreach Coordinator at Solve; and Shelly Paredes Facilities Supervisor for the Intel Solid Waste Program. Bring your team and prepare to ask questions. Each presenter will have time to take audience questions.

If you are unable to attend in person we will be taking questions through Youtube during our live-stream. The live-stream will be recorded and linked on the ORTOP website after the event.

2) Checking Your Information
While our information management system has been disrupted by changes this season, we do have a spreadsheet you can check your current team information on! Please make sure everything is as you want it to be in the program. Tournament assignments will be added by November 1.
Common issues:
  • This spreadsheet does not auto-update. So it may only be updated once a day. Check the update stamp at the top and consider if your change was after that time/date. If so please wait for an update to occur before you inquire about your problem.
  • If your team number does not appear on the list make sure your team is selected as participating in the Oregon Region. This is especially true for teams NOT residing in Oregon - California and Washington teams need to change their TIMS Information to select the Oregon Region before their number shows up automatically on our lists. Our lists do not automatically update the visible spreadsheet.

For any other issues, please email Loridee at Loridee-Wetzel@ortop.org

3) Updating Team Names
Many of you did not submit a team name when your team registered for a qualifying tournament. Now is the time to change that information. Name updates must be in by November 1 and must use the capitalization and punctuation desired for all print materials. All team names should reflect the concept of gracious professionalism, if you are unsure if your name meets this requirement, please pick a different name.
Use this form ONLY to update your team name.

4) Junior FIRST LEGO League Information Night

Does your team have younger members who would like to have a FIRST experience, but are too young for FIRST LEGO League? I am hosting a Junior FIRST LEGO Info Session night on Tuesday, October 27th at 6pm at OMSI in Portland. The info session will cover the basics of Junior FIRST LEGO League and this year's challenge Waste Wise! If you are planning to attend please fill out this short survey.

5) FIRST LEGO League Game Updates

I hope all of you saw this already. On Friday, FIRST LEGO League posted 2 pages of new game updates! These updates are official and will be used at all FIRST LEGO League events in Oregon. Please make sure NONE of these updates affect your team's game strategy. I am printing the updates as they are posted (each new set of updates is on it's own page) and keeping them with the official rules. I highly recommend your team does the same.

6) FIRST LEGO League Table for Sale

If your team is still looking for a table to use for practice, there is a FIRST LEGO League table located in SE Portland looking for a new home. The owner is asking for $50 O.B.O - if you are interested please contact EMAIL REMOVED


I hope to see many of you tonight. Please look for more information coming soon as our season is collecting momentum.

Best Wishes,
Loridee

Manage your Subscriptions
EXPERT NIGHT / QT REGISTRATION / NATIONAL REGISTRATION / LIST MANAGEMENT SEP 30

Greetings Oregon FIRST LEGO League:
All 2015 coaches, including those with temporary numbers should be receiving this important email. If you find out your coach has not received this email please have them make sure they are not blocking or filtering emails from ortop.org. If they are not on this email list have them follow the directions at the bottom of the email to be added, and make sure your team is in fact registered for FLL TRASH TREK!

For those of you who don't know me, I'm Loridee Wetzel, your Oregon FIRST LEGO League Affiliate Partner. I am one of the paid staff at Oregon Robotics Tournament & Outreach Program (ORTOP) which implements FIRST LEGO League in Oregon.  If you have any questions about FIRST LEGO League in Oregon I am the person to contact.

Today's Newsletter will cover
1) Oregon FLL Expert Night - October 19
2) Oregon Qualifying Tournament (QT) Registration FAQ
3) How to complete your team's National Registration
4) Why am I on this list and can I be removed?

1) Oregon FLL Expert Night - October 19
I am happy to announce that we will be having an Expert Night at the Intel Jones Farm Conference Center on October 19 from 5:30-8pm. I am still recruiting some speakers, but already on the schedule are David Skakel from Tri-County Hazardous Waste & Recycling Program and Kaleen Boyle from SOLVE. All of our speakers will be addressing the issue of trash in Oregon. This opportunity is open to all teams. If you can't join us in person - please join us on our live stream hosted by FIRST Tech Challenge Team Batteries in Black.

More information is coming soon!

2) Oregon Qualifying Tournament (QT) Registration FAQ

READ CAREFULLY AND BE PREPARED FOR TUESDAY!
  • Teams can register for an Oregon Qualifying Tournament between 5:00pm on October 6 and 5:00pm October 13 - ONE WEEK!
  • To register your team you MUST HAVE a paid for 4-5 digit FIRST Team number that is registered for the 2015 TRASH TREK season.
  • Each team you coach needs to have it's own application for tournament registration. Fill out the ENTIRE application for each team you are coaching. If you have 3 teams, fill out the application 3 times.
  • Designate 1 individual to apply for the team. Duplicate entries just slow down everything for everyone.
  • Download the FLL_2015_QT_Registration_Worksheet - and fill a copy in for EACH Team.
  • Choose three tournaments in order of preference you would like to have your team attend. Tournaments do fill quickly and have to be closed manually, just because you selected a tournament as your first choice does not necessarily mean there was room for you to attend there. Last year our amazing volunteer who does the QT assignments was successful in getting 90% of teams into their 1st choice - he hopes to do it again.
  • If you have multiple teams that need to attend the same event - Make sure everyone who is filling out the QT Registration Form knows:
    • Which tournament preferences everyone has - it's really hard to know which tournament is the 1st preference if all the teams select different tournaments
    • The Team Number for ALL of the teams that need to go to the same event - this is a question on the form and groupings will be made by the team numbers listed on this question - not all schools in my district, just the numbers...
  • Know your Emergency Contact number and email address - if something prevents a venue from opening on time that's the first contact we will use!
  • We are asking you to identify the adults that will be supervising your team at the tournament. These could change if needed. No more than 4 adults may accompany the team to the pits (if pits are closed - most are). Other adults are welcome to observe as spectators or watch younger siblings (who also can not join teams in the pits).
  • You DO need to know how many boys and girls are on your team - shortages at the award ceremony are not fun for anyone, nor is wasting money that could go to other FIRST LEGO League projects by ordering too many awards.
  • You MAY NOT have more than 10 kids under the age of 14 on your team - that includes "mentors."
  • You will need to pay $100 per team as a tournament registration fee. This payment is part of the registration process. Your team is not considered registered until the payment is received. Watch the http://www.ortop.org/fll page for a link.
  • Tournament registrations are based on a first registered system - in the event of mulitple teams the first team registered is the placement used if the remaining teams are registered shortly afterward AND they appear in the "other teams that need to attend the same event" box.  Please only use this if your teams really do need to be at the same event, not just because you are friends and want to.
  • The link to the ACTUAL registration form will be released by email to this group and on the www.ortop.org/fll website at approximately 5:00pm on Tuesday, October 6. I will be in my office answering the phone and emails that night for a couple hours after the link is published.
  • If you have any questions, please email Loridee at Loridee-Wetzel(AT)ortop(DOT)org
3) How to complete your team's National Registration
If your team has not yet registered for Trash Trek, I hope this section of today's email can help you through the process. There are some changes from last year.

Note:
Your team MUST be completely registered BEFORE they can register for a Qualifying Tournament. If for some reason your team can not complete the FIRST National Registration before October 13, please contact Loridee Wetzel at Loridee-Wetzel(AT)ortop(DOT)org IMMEDIATELY.

Returning Teams/Returning Coaches

  • Both Coaches: Log in to your FIRST Account
  • Accept this year's terms and conditions along with your FIRST 2015-2016 Consent and Release Form
  • Pay for any returning team - KEEP YOUR TEAM NUMBER from World Class! - Do this even if the kids are new.
  • Add any additional teams you are coaching this year, invite a second coach and have them accept the team and complete the background check if necessary.
  • Check all the teams that will participate in Trash Trek and select Pay
  • Select Team Summary on one of your teams, Scroll to Order Product, Buy the Trash Trek Field Set-Up Kit and any additional supplies from LEGO Education
  • Have an AWESOME Season!
Brand New Teams/New Coaches
  • Lead Coach: Create a FIRST Account
  • Create a New Team
  • Fill in Team Information and Organizations - Your team name can be changed at any time.
  • Invite Your Assistant Coach
  • Co-Coach: Reply to the invitation email and create a FIRST Account
  • Both Coaches: Complete the Youth Protection Program and background check with Verified Volunteers
  • Pay team registration to FIRST
  • After all of the above is complete and all the 'X's are green check marks the link to LEGO Education will become available at this time you can: Order your Field Set-Up Kit, Order a MINDSTORMS robot kit (if you do not have access to one), and any other LEGO parts your team wants to add to their parts.
  • Congrats! Your team is ready!
Washington Teams Participating in Oregon
If your team has a Washington zip code on your registration, but will be participating in a Portland/Hillsboro, The Dalles, or a Hood River Qualifying Tournament Please make sure you have done the following steps for each of your teams.
  • Login to your FIRST Account
  • Select Team Summary
  • By Team Information Select Edit/View
  • Select Edit Details
  • Under Region change the drop down to Oregon - You do not need to change the State/Province section
  • You will be prompted to contact your FIRST LEGO League Partner and asked to select OK, press OK.
  • Repeat this process for each of your teams!

4) Why am I on this list and can I be removed?

You are on this list because you requested to be on this list, or you have signed up on the FIRST website as a FIRST LEGO League coach. This list is the primary way ORTOP communicates with FLL coaches, teams, and supporters. If you are a coach, you need to stay on this newsletter. You may change the email address it goes to, however; the email address associated with your FIRST account will continue to be used as well. If you are not a coach, and no longer interested in this email or would like to be added to a different ORTOP newsletter, please use our form.

We have migrated to Google Groups for management of this list. We hope this helps our emails reach you in a timely manner this season.

There is a lot here, please read carefully.

Best Wishes,
Loridee
FAR WEST RECYCLING SEP 29

Teams,

I would like to graciously request that teams do not call Far West Recycling, Inc. Being one of the largest recycling facilities in Oregon many of you have contacted them about tours. They informed us today, that they do not have the ability to provide individual tours to teams at this time. You are welcome to view the resources on their website and facebook page.

I am thrilled so many of you are already working hard on your projects and reaching out to local experts. Please remember that recycling facilities are only part of the story. Make use of video and alternative means to learn about the recycling processes when you can. Consider community leaders, non-profits like our friends at SOLVE, industry, and engineers who are all working to solve the problems of Trash in our society.

Stay tuned for a special expert announcement in this week's newsletter!

Best Wishes,
Loridee
TOURNAMENT SCHEDULE / STIMS FAQ / WORKSHOPS / NATIONAL REGISTRATION EXTENSION / ORTOP COMMUNICATIONS SEP 23

Greetings Oregon FLL,

In this newsletter you will find:
1) The Oregon Tournament Schedule as of 9/23/15
2) FAQ about STIMS for your FLL Team
3) LAST CALL - Workshops are almost over!
4) Update - National FIRST LEGO League Registration News for teams not yet registered for 2015
5) Where to Find ORTOP & Mailing lists

1) The Oregon Tournament Schedule as of 9/23/15
As of today, these are the Intel Oregon FIRST LEGO League Tournaments
Saturday, December 5 Hillsboro
Intel Jones Farm
Saturday, December 5
Hillsboro
Poynter Middle School
Saturday, December 5
LaGrande
Eastern Oregon University
Saturday, December 5
McMinnville
Evergreen Aviation and Space Museum
Saturday, December 5
Myrtle Creek
TBA
Saturday, December 5
Philomath
Philomath Elementary School
Saturday, December 5
Portland
Catlin Gabel School
Saturday, December 5
Salem
Stephens Middle School
Saturday, December 5
The Dalles
The Dalles Middle School
Sunday, December 6
Hillsboro
Intel Jones Farm
Sunday, December 6
McMinnville
Evergreen Aviation and Space Museum
Sunday, December 6
Philomath
Philomath Elementary School
Sunday, December 6
Portland
Catlin Gabel School
Sunday, December 6
Salem
Stephens Middle School
Sunday, December 6
The Dalles
The Dalles Middle School
Saturday, December 12
Grants Pass
North Middle School
Saturday, December 12
Hillsboro
Hillsboro High School
Saturday, December 12
Hillsboro
Intel Jones Farm
Saturday, December 12
Hood River
Wy'East Middle School
Saturday, December 12
Wilsonville
Mentor Graphics Commons
Sunday, December 13
Bend
Mountain View High School
Sunday, December 13
Grants Pass
North Middle School
Sunday, December 13
Hillsboro
Hillsboro High School
Sunday, December 13
Hillsboro
Intel Jones Farm
Sunday, December 13
Hood River
Wy'East Middle School
Sunday, December 13
Wilsonville
Mentor Graphics Commons
State Championship - Saturday, January 9, 2016
Hillsboro
Liberty High School
State Championship - Sunday, January 10, 2016
Hillsboro
Liberty High School


REGISTRATION FOR OREGON TOURNAMENTS WILL BEGIN ON OCTOBER 6
at 5:00pm PST. Specific Instructions for registration will come out in the next Oregon FLL Update. Your team MUST be registered with FIRST prior to registering for a qualifying tournament. The $100 qualifying tournament registration fees are due at the time of registration. Your team will have the option to pay using a credit card, check, or purchase order. Payments must be received before your team is registered for a qualifying tournament.

2) FAQ about STIMS for your FLL Team

Many of you have already started working on the getting all of your team members in the electronic system STIMS, GREAT WORK! STIMS is the electronic system where team members' parents can complete their consent and release paperwork online (less waste!).
To invite students who are between the ages of 9 & 14:
  • Coaches - Log in to your FIRST account - if you haven't, you may want to bookmark this page.
  • Scroll down to the Team Roster Section
  • Select Invite Parents, you will need their email address
  • Parents - Follow the directions in the email and click the link provided
  • If you are a returning parent, use your login from last year, new parents create a login
  • Complete the questionnaire for your child and consent form
  • Notify your coach when you are done
  • Coaches - return to accept team members to the team

If you have team members: whose parents don't have an email address, don't read English comfortably, or where the team member is 8-years-old*. Select the paper form option and print this form for each team member who needs one. The paper form, must be completed in its entirety and stapled to the Team Roster when you attend an official FIRST LEGO League event. If your team advances to the State Championship you will need another copy.

* 8-year-olds may participate in FIRST LEGO League if approved by the coach. They need to fully participate on the team in all team meetings at at the tournament. Their ideas should be reflected in the robot, the programming, and the project just like any other team member.

Teams may only have 10 participants under the age of 14. Alternates are not permitted and need to be placed on their own team.  Mentors should be over 14 and should follow all the same rules as coaches, they.

3) LAST CALL - Workshops are almost over!
Thank you to everyone who made this year's workshops a success. Did you want to attend a workshop, but didn't find one in your area? Let me know! If there is enough interest we can work together to change that next summer!
There is one programming workshop tonight, and one more One Day workshop on October 3rd in Oregon City. It is not too late to register to attend.

The ORTOP Website also provides a self-guided workshop with all of the materials available in our workshop classes. It's not quite the same as being in the class with one of our amazing volunteer instructors, but it could help you prepare your team for the season.

4) Update - National FIRST LEGO League Registration News for teams not yet registered for Trash Trek

I've had a lovely chat with FIRST, at this time we do not have a lock date for Oregon FIRST LEGO League. What does this mean for you? If you are registered, absolutely nothing, go ahead and skip to item 5.  If your team is facing a delay registering with FIRST, you can take a deep breath. Please make sure your team is already meeting and you are all working on your project! Do not let the kids suffer while coaches work out the details. Keep in mind National Registration is required to register for a FIRST LEGO League Qualifying Tournament.

To get your team registered:
Returning Teams/Returning Coaches
  • Both Coaches: Log in to your FIRST Account
  • Accept this year's terms and conditions along with your FIRST 2015-2016 Consent and Release Form
  • Pay $225 for any returning team - KEEP YOUR TEAM NUMBER from World Class! - Do this even if the kids are new.
  • Add any additional teams you are coaching this year, invite a second coach and have them accept the team and complete the background check if necessary.
  • Check all the teams that will participate in Trash Trek and select Pay
  • Select Team Summary on one of your teams, Scroll to Order Product, Buy the Trash Trek Field Set-Up Kit and any additional supplies from LEGO Education
  • Have an AWESOME Season!
Brand New Teams/New Coaches
  • Lead Coach: Create a FIRST Account
  • Create a New Team
  • Fill in Team Information and Organizations - Your team name can be changed at any time.
  • Invite Your Assistant Coach
  • Co-Coach: Reply to the invitation email and create a FIRST Account
  • Both Coaches: Complete the Youth Protection Program and background check with Verified Volunteers
  • Pay $225 team registration to FIRST
  • After all of the above is complete and all the 'X's are green check marks the link to LEGO Education will become available at this time you can: Order your Field Set-Up Kit, Order a MINDSTORMS robot kit (if you do not have access to one), and any other LEGO parts your team wants to add to their parts.
  • Congrats! Your team is ready!
Washington Teams Participating in Oregon (especially Gorge Area)
If your team has a Washington zip code on your registration, but will be participating in a Portland/Hillsboro, The Dalles, or a Hood River Qualifying Tournament Please make sure you have done the following steps for each of your teams.
  • Login to your FIRST Account
  • Select Team Summary
  • By Team Information Select Edit/View
  • Select Edit Details
  • Under Region change the drop down to Oregon - You do not need to change the State/Province section
  • You will be prompted to contact your FIRST LEGO League Partner and asked to select OK, press OK.
  • Repeat this process for each of your teams!

If you have any difficulties with registration please feel free to email me at any time.

5) Where to find ORTOP & Mailing Lists
Facebook: For items that aren't essential enough to make it into the newsletters.
Our Website: For an archive of this newsletter, Oregon resources, and details about events, tournaments and happenings in Oregon
Oregon FLL Update: This mailing list is for coaches, teams, FIRST LEGO League supporters, volunteers, and enthusiasts. This is our primary form of direct to team communications. If you are registered with FIRST as a coach and will be participating in an official Oregon Qualifying Tournament you are required to receive this email. If you aren't a coach, and you would like to be removed, the EASIEST way is to reply with the words REMOVE ME in the subject line. If parents on your team, friends, or anyone else would like to be added to this list, please use our online form. You can also use that form to subscribe to the newsletters for Junior FIRST LEGO League and FIRST Tech Challenge.
Looking for answers and can't find them in the above places? Email Loridee at Loridee-Wetzel(AT)ortop(DOT)org. If you really need to talk, call our office at 503-486-7622. Want to come and visit? We are located at 4800 SW Griffith Drive, Suite 215 in Beaverton, Oregon

Look for another update next week!

Best Wishes,
Loridee
NEW EMAIL / COACH WORKSHOPS / OUTREACH / FINDING TEAMS / NATIONAL REGISTRATION GUIDE September 9

Greetings Coaches, Teams, and Supporters,

Welcome new Oregon Coaches!

In this update we'll cover:
  1. ORTOP E-mail Changes
  2. LAST CHANCE - Coach Workshops!!!! Beaverton, Hillsboro, Salem, Hood River, Oregon City!
  3. Upcoming FIRST LEGO League Events
  4. Kids in need of teams
  5. How to Register for Trash Trek

1.  ORTOP E-mail Changes
ORTOP is in the process of transitioning all of our email and many web process. Unless you are told otherwise my direct email is now Loridee-Wetzel (at) ortop (dot) org. This is a very slight change from my previous email - and the old address will continue working for the present, but if you have my contact saved in an address book please make sure you update it. Hopefully, this will help you all receive our emails easier, because there is a lot of important information coming up!  You may request a change to your subscriptions here. Please make sure your co-coach also received this message!

2  LAST CHANCE - Coach Workshops!!!! Beaverton, Hillsboro, Salem, Hood River, Oregon City!
September is your last chance for a free coach training workshop! This is a tremendous resource for any coach to learn more about FIRST LEGO League and programming in the LEGO environment so you can guide your team through this year's challenges. These workshops are strongly recommended for new coaches, coaches who have not attended in the last 3 years, and returning coaches who would like to improve their skills.
  • Hillsboro - Sept 10, 17, 24 (6:00-9:00pm) Intel Aloha Fabs
  • Salem - Sept 12 (8:30am - 4:30pm) Garmin
  • *NEW*-- Beaverton - Sept 15, 22, 29 (6:00 - 9:00pm) 4800 Griffith Drive Suite 210, Beaverton
  • Hood River - Sept 19 (8:30am - 4:30pm) 4-H Extension Office: 2990 Experiment Station Drive, Hood River
  • *NEW* Programming Workshop (for returning coaches!) Beaverton - Sept 23 (6:00-9:00pm)
  • Oregon City - Oct 3 (8:30am - 4:30pm) Eastham Cafeteria: 1404 7th St., Oregon City
3.  Upcoming FIRST LEGO League Events
Want to see ORTOP out in the public, here is where we will be and what is happening in September!
  • Sept 12 - FIRST Tech Challenge Kick-off at Tigard High School 9-Noon (live-streamed here, it's a good idea to watch if your team is thinking about transitioning to FTC next year)
  • Sept 13 - OMSI Mini Maker Faire
  • Oct 3 - Last Summer Coach Workshop - Oregon City
  • Early October - Qualifying Tournament Registration (more information soon!)
4.  Kids in need of teams
One of the most common questions I get this time of year is, "How do I get my kid on a team." As all of you are very much aware, FIRST teams are self-forming. FIRST has put together a limited resource for coaches to find each other and start new teams. It's called Team Up. If you have room, or would be willing to mentor a new team I encourage you to look for prospective coaches on Team Up and help them get started. If you have coached FLL before you can help them get started just by sharing your email address. If your team has room for another team member, consider posting it on Team Up, our Facebook page, or the FIRST forums. It breaks my heart that so many interested kids may not get the chance to participate just because their mom or dad couldn't find a second coach or a mentor that could help them get through everything that goes into a team's first year.

5.  How to Register for Trash Trek
--- If you are one of the 226 Oregon teams already registered and have your Trash Trek Field Setup Kit you are done reading, unless you live in Washington! ---

If your team has not yet registered for Trash Trek, I hope this section of today's email can help you through the process. There are some changes from last year.

Returning Teams/Returning Coaches

  • Both Coaches: Log in to your FIRST Account
  • Accept this year's terms and conditions along with your FIRST 2015-2016 Consent and Release Form
  • Pay for any returning team - KEEP YOUR TEAM NUMBER from World Class! - Do this even if the kids are new.
  • Add any additional teams you are coaching this year, invite a second coach and have them accept the team and complete the background check if necessary.
  • Check all the teams that will participate in Trash Trek and select Pay
  • Select Team Summary on one of your teams, Scroll to Order Product, Buy the Trash Trek Field Set-Up Kit and any additional supplies from LEGO Education
  • Have an AWESOME Season!
Brand New Teams/New Coaches
  • Lead Coach: Create a FIRST Account
  • Create a New Team
  • Fill in Team Information and Organizations - Your team name can be changed at any time.
  • Invite Your Assistant Coach
  • Co-Coach: Reply to the invitation email and create a FIRST Account
  • Both Coaches: Complete the Youth Protection Program and background check with Verified Volunteers
  • Pay team registration to FIRST
  • After all of the above is complete and all the 'X's are green check marks the link to LEGO Education will become available at this time you can: Order your Field Set-Up Kit, Order a MINDSTORMS robot kit (if you do not have access to one), and any other LEGO parts your team wants to add to their parts.
  • Congrats! Your team is ready!
Washington Teams Participating in Oregon
If your team has a Washington zip code on your registration, but will be participating in a Portland/Hillsboro, The Dalles, or a Hood River Qualifying Tournament Please make sure you have done the following steps for each of your teams.
  • Login to your FIRST Account
  • Select Team Summary
  • By Team Information Select Edit/View
  • Select Edit Details
  • Under Region change the drop down to Oregon - You do not need to change the State/Province section
  • You will be prompted to contact your FIRST LEGO League Partner and asked to select OK, press OK.
  • Repeat this process for each of your teams!

If you have any difficulties with registration please feel free to email me at any time.

Best Wishes,

Loridee
CHALLENGE / GET HELP / WORKSHOPS / OUTREACH / TEAM SUPPORT / COMMUNICATIONS MANAGEMENT

August 25

Welcome to Trash Trek!


In this newsletter you will find:

  1. Where to find the project and game manuals for Trash Trek - including mission model build guides.

  2. I have questions - where do I get help?

  3. Ready to take your team to the next level? Try the ORTOP Programming Workshop!

  4. FIRST LEGO League in public - Join us!

  5. LAST CHANCE - Team Support is closing on August 31!

  6. ORTOP Communications Management


1. Where to find the project and game manuals for Trash Trek - including mission model build guides.

For a while now you’ve known little more than a single paragraph about Trash Trek. Today at 9am Everything was made available to teams. Here’s what you need to know. Both Manuals are combined into one document this year! Download them here.

  • The Project

Read this with your team, or better have your team read it to you. It’s a much shorter manual than in the past and ready for 9-14 year olds to take the lead as you explore the concepts of Trash, Waste, Reduction, Reuse, and Repurposing together! I highly recommend you follow their suggestion and start with a piece of trash and follow it where it goes when you are done with it. Need an idea of where to find a piece of trash to follow? I highly recommend joining a SOLVE clean-up event in your area, what a great way to give back to your local community and get your Trash talk started!

  • The Game

Has your team been looking at the mat and wondering where the base has gone? You’ve seen the bright colors of the Trash Trek zones and not known how your pile of LEGO forms into models to fill each one. Wonder no more! Complete model instructions are available for download. BUILD CAREFULLY! If your team’s models are not completely accurate it could cause problems for your robot at the competition. We will do our best to insure accuracy, it will help if you do the same.

COACHES: I will very rarely say this, but if your team does not have a lot of meeting times, it’s best if you build some of the models before the meetings or between meetings. 7-10 are the most challenging and will take an hour to two hours for one person to build - I know because I timed it. They are also easy to mess up with gears and precise pieces. These can be amazing for experienced teams to learn new building techniques, but a choice your team can choose to make if you have limited time.

What about the game? Have your team take some time carefully discussing each of  Missions, Rules, and Definitions in the new brief Game Manual. Discuss the missions, what points are possible - and what they want to attempt first. Start with one or two missions and work up from there. In December, your team should have 3-4 missions that are reliable for your robot, that can be multiple steps at a single location!

2. I have questions - where do I get help?

So much new material! You might already have questions, or you might have some after you meet with your team, or they may have questions you don’t know how to answer. Maybe you just don’t know where to take your team next.

If you’ve read all the documents, your next step are the websites. For all the details on the challenge, and the official updates (which should be checked regularly, especially as the tournaments approach.)

If you still have questions decide: Are they about FIRST LEGO League challenge or system on a national scale and not something that is probably a common question:
Ask FIRST


Is it an Oregon Specific question, or a question that might be more common:

Ask ORTOP


3. Ready to take your team to the next level? Try the ORTOP Programming Workshop!

The perfect workshop for returning coaches, brush up with some new EV3 skills for the Trash Trek challenge!  Only a few workshops left this season so sign up today!
New coaches are also welcome at the programming workshop.

Want to attend a workshop? We've been hosting them across the state, with workshops in LaGrande coming up this weekend! Lots of opportunities left to learn more about FIRST LEGO League and how to be a more effective coach.

4. FIRST LEGO League in public - Join us!

Help ORTOP showcase FIRST LEGO League at the Oregon State Fair in Salem. Many teams are needed to help for a couple of hours between 10am & 6pm on September 5th! Have your team meeting with ORTOP at the fair. You can develop your game strategy with our Trash Trek table. Work on designing or programming your first mission of the season with advice from other teams. Or get a start on your project idea. All while sharing FIRST LEGO League with the public at the fair. This is an excellent opportunity for new and returning teams. Sign up to join us now!

Not able to join us at the fair? How about helping to share FIRST LEGO League and the Trash Trek challenge at Portland's Mini Maker Faire at OMSI. Want to join us on September 12 or 13? Sign up online!

5. LAST CHANCE - Team Support is closing on August 31!

Does your team need a little extra money to get started? ORTOP is still accepting Team Support Awards until August 31. Not all teams will receive support, but teams who demonstrate aid may receive FIRST National Registration fees, ORTOP tournament registration fees, or even LEGO. Get your application in now.

6. ORTOP Communications Management
You're on receiving this email because you, a) requested to be added to the FIRST LEGO League Mailing List, b) are a registered coach of a FIRST LEGO League team in the Oregon region, c) have previously asked to be on this mailing list or coached a FIRST LEGO League team in Oregon or SW Washington. If you no longer want to receive these messages and are no longer coaching an Oregon Region FIRST LEGO League team, please adjust your email list requests using this form. If you would like to be added to the Junior FIRST LEGO League form to start a team for kids 6-9 years old, or are ready to graduate to FIRST Tech Challenge you can also add your email address to those lists using the form.

Please follow our Facebook page, for tips, tricks, and useful articles that don't fit in our newsletter!

Thank you all! I hope you have a wonderful kickoff!

Best Wishes,

Loridee
TEAM SUPPORT / COACH WORKSHOPS / OUTREACH / NATIONAL REGISTRATION / MANAGING COMMUNICATIONS AUGUST 8

Greetings FLL Teams and Supporters!
A special hello to our 34 new rookie teams!  All coaches are automatically added to this email list when you register with FIRST, in these periodic newsletters you will learn all about what FIRST LEGO League events, activities, and opportunities are happening around Oregon, as well as tips, tricks, and advice to get you through your season. Welcome to Oregon FIRST LEGO League!

In today's newsletter we'll cover:
  1. Oregon Robotics Tournament and Outreach Program Team Support Awards
  2. Coach Training and Programming Workshops across the state!
  3. Intel Take Your Kids to Work Day and FIRST LEGO League Day at the Fair
  4. How to Register for Trash Trek - what you should be doing now, if you haven't already
  5. Maximizing ORTOP Communications for your Needs
1. Oregon Robotics Tournament and Outreach Program Team Support Awards
ORTOP is honored to be able to provide some team support awards for teams in financial need that are working to increase access to FIRST LEGO League for girls, students in underserved communities, or diverse communities.  If your team needs funds to cover registration costs, and meets one of the above criteria, you are invited to apply for an ORTOP Team Support Award. Awards are made possible by ORTOP Sponsors such as; Intel, Google, Rockwell Collins, and Garmin. Awards are given out to teams who have completed the applications and best meet our need-based requirements. The first round of applicants is already being reviewed, but a second round will be considered for applicantions submitted from August 1 to August 15. If there are still funds remaining a third round will be added. To apply for an ORTOP Team Support Award, please review our criteria and apply online at: http://www.ortop.org/fll/resTeamSupport.html  If your school or organization will have multiple teams this season, you must complete an application for each team you wish to have considered.

2. Coach Training and Programming Workshops across the state!
ORTOP has been offering Coach Training Workshops all across the state of Oregon since May, we are thrilled so many new and returning coaches have come out to learn more through these free events. Sadly, we did not have enough interest for our Beaverton series this August and had to cancel that workshop, but have just learned we can host it in September! If you would like to attend this workshop, or any of the other upcoming workshops provided by ORTOP please register at: http://www.ortop.org/fll/resWorkshops.htm  While most workshops are aimed at new coaches, the programming workshops are specifically for returning coaches. Additionally, any coach who has not attending training in the last 3 years may benefit from attending an ORTOP workshop.
Upcoming Workshops are:
One Day Workshops - get everything you need to know in one 8 hour class
8/29/15 OneDay Workshop in Eastern Oregon LaGrande - EOU
9/12/15 OneDay Workshop in Salem Garmin, Salem
9/19/15 OneDay Workshop in Hood River 4-H Extension Office
10/3/15 OneDay Workshop in Oregon City Eastham Cafeteria

Proramming Workshops - ideal for returning coaches wanting to improve their mentoring skills in EV3 programming
8/12/15 Concordia U - Portland
8/26/15 Beaverton - ORTOP

Workshop Series - a 3 part series aimed at new coaches or anyone who would like to have a better understanding of coaching FLL and working with LEGO Robots
  8/13, 8/20, 8/27 
Uplands E, Lake Oswego
  9/10, 9/17, 9/24
INTEL Aloha
  9/15, 9/22, 9/29
Beaverton - ORTOP


3. Intel Take Your Kids to Work Day and FIRST LEGO League Day at the Fair
Intel Take Your Kids to Work Day - Volunteers to help with activities are still needed for Intel Take Your Kids to Work Day at Aloha Fabs on August 19. If your team would like to help come out and talk to kids about what FIRST LEGO League is all about while helping them drive fun 3-D printed robots, we'd love to have you join us. Please email Loridee_Wetzel@ortop.org with your team name and the full names of everyone who will be coming to help out, as I need to submit names for security. You do not need your robot for this, but if you have a robot to bring to show (not run) it would be helpful.

FLL at the Fair - FIRST LEGO League team meetings at the Oregon State Fair is September 5th! I will bring a full built field set up kit for teams to use to design their new robots for the Trash Trek Season. Join us at the fair to share FIRST LEGO League, meet other teams, and plan out your team's season. Any teams who wish to join us for this fun public team meeting day please sign up online! If you have already signed up for this event you will be contacted about it soon!  I hope we will see your team at the fair!

OMSI Mini-Maker Faire -  We are just beginning to plan an event for Maker Faire Sept 12-13 at OMSI, if you would like to be involved at Maker Faire, sign up using the same link as FLL at the Fair.

4. How to Register for Trash Trek - what you should be doing now, if you haven't already
Congratulations to the 77 teams already registered for Trash Trek here in Oregon! You are paid, and well ahead of everyone as we go into Trash Trek - with materials released on August 25th!  To everyone else, here are the steps to getting you started:
  1. Go to the FIRST Team Information Management Page (it's a good idea for both coaches to bookmark this page - you will need to come back here a couple times this season!)
  2. If you are a returning coach: Verify your information and sign the 2015-2016 Season agreements and forms.
    If you are a new coach: Create a profile and complete your background screen with verified volunteers - this screening will be good for 3 years! You do not need to give a social security number nor pay for any of the background check services.  You will only need one profile, no matter how many teams you coach.
  3. Returning Teams: Select Team Summary to re-activate last year's team number. You will keep the same team number from now on, even if the kids have changed. The team number is "owned" by the purchaser or lead coach, to change one of these people simply invite a new one from the Team Summary page.
    New Teams: Select Create Team: Complete your team general information and invite your second coach, if they are a new coach they will need to accept and then complete step 2 for themselves
  4. If you are ready to do so, Pay $225 to register your team.
  5. After both coaches have completed their background screen (which can take up to 5 business days - but is currently going faster) and you have paid your registration. You will need to return to the link in step 1 to order your LEGO field setup kit. This is a new kit EVERY YEAR. The World Class kit WILL NOT work this season!!!  If your team needs any additional LEGO components or a robot kit, this link also has those items available. Field Setup Kits are already being delivered to teams! Build instructions will not be available until August 25! It can take 2-4 weeks to receive your shipment from LEGO Education.
  6. Read every word of every email sent to you throughout this AMAZING season by Loridee Wetzel, your Oregon FIRST LEGO League Program Manager. 
  7. If you know who your team members are, start inviting their parents to complete the online consent and release forms - these need to be done by November.
 If you get stuck on ANY of these steps, have a program question, or anything else I am here for you! Together we are going to have an amazing season!  If you have specific question to your account, I won't be able to see it - so please contact FIRST at fllteams@usfirst.org or 1-800-871-8326  If you have a question about ordering from LEGO or a problem with your LEGO order, contact LEGO Education, their phone queue can get long, but they are very helpful.

Maximizing ORTOP Communications for your Needs
Here in Oregon we use a couple of methods of communication. #1 is this email list! All coaches are automatically added while they are listed as a coach of an active FIRST LEGO League team, but the only way to get off of this list after your team transitions, and you retire from coaching is to use our online form (or send me a nice email, but the form is just as convenient and keeps my email count lower). If you are ready to fill another role, we'd love to have you volunteer at an event this year. Please send me an email (yes, I really want that) and we can find the best role for you in the Trash Trek season.

In addition to the email list, did you know we are on Facebook? Even if you don't do Facebook yourself you can follow along and see our helpful links, fun photos, and other stuff not important enough to take up space in an email or on the website (challenge hints?) by clicking on our publicly viewable FB URL.

We also have a website, where you will be able to find all kinds of forms, dates, resources, tips and tricks. If you can't navigate www.ortop.org/fll yet, before the season starts is a great time to familiarize yourself with the basic layout - come back periodically for updates in the left hand box!

Also on our website you will find all of these emails archived for the Trash Trek Season! Just in case you accidentally delete one...

That's all for this Update! I hope to see more of you registering soon.

Best Wishes,

Loridee
REGISTRATION / TEAM SUPPORT / COACH WORKSHOPS /
OUTREACH / MANAGING COMMUNICATIONS
JULY 22

Greetings FLL Teams, Coaches, Volunteers, and Friends,

In this FLL Update you will find:
  1. Register Your Team with FIRST!
  2. Oregon Robotics Tournament and Outreach Program (ORTOP) Team Support Award Deadline
  3. Coach Training Workshops!
  4. Summer Outreach Activities
  5. Managing your Communications with ORTOP
1. Register Your Team with FIRST!
Thank you to the 71 teams that have already begun the registration process with their team. This year FIRST LEGO League teams are reusing their team numbers from the World Class Season! This is excellent for helping you remember that most important number when communicating with us! To get started both coaches need to return to TIMS to accept this year's terms and conditions. If one of your coaches is changing, now is a great time to get the new coach through their background screening, which has been simplified from last year and is still FREE! Your team may also order their Field Setup Kit from LEGO at this time. It will be delivered in August! Your team needs two background screened coaches AND to have paid it's national registration before the Order link will appear for LEGO Education.

If you received an ORTOP Team Support award last year, you probably received an email notifying you that Caryn Camp has completed her consent and release form. Last year, Caryn at the ORTOP offices was listed as your team's purchaser, now you will find that I am listed. If your team is going to pay their own way, please let me know and I will transfer the purchaser status to the new person, or the lead coach may also make this change! Great job finding funding for this year!

If your team meets in Washington - special instructions - If your team meets in Washington, but plans on participating in Oregon Qualifying Tournaments (you may only participate in one region each year), you MUST select Oregon as your region when registering your team. You can change this later if you forget, but you may miss out on important messages regarding tournament registration or other local activities. FIRSTWA has asked ORTOP not to hold any tournaments in Vancouver this season. We are in the process of adding a Portland or North Portland event to serve teams who have previously attended the Salmon Creek Elementary Tournament or had planned on attending it this coming season. At this time we have no information about any Clark County Washington events.

If you would rather participate in Washington, that is fine (although difficult if you are a gorge area team), please select Washington and they should contact you about this season.

2. Oregon Robotics Tournament and Outreach Program (ORTOP) Team Support Award Deadline

If your team would like to be considered for an Oregon Robotics Tournament and Outreach Program Team Financial Support Award the deadline is approaching! We will be pulling the first group of candidates on August 1. If you are waiting to hear back from the Oregon Department of Education Grant, DON'T! I will remove your application request if you receive an Oregon Department of Education Grant, but we do not have the time to wait before you apply. There was significantly more demand for the Oregon Department of Education Grants then there is funds, so do not assume you received a grant simply because you have in the past. I will not know who did not receive a grant until early to mid-August, but the ORTOP first round will be announced within the few days following the Oregon Department of Education grant announcement. You will not have time to apply for the first round after you are notified.

We will leave the ORTOP Team Support Award up for additional rounds until the funds are gone or mid-September when it is too late to start the award process for a new team.

3. Coach Training Workshops!
We are happy to announce the following Coach Training Workshops for August, September, and October. Register ONLINE!
Evening Workshop Series: (Meets 6-9pm)
  • August 4, 11, & 18 - BEAVERTON: 4800 Griffith Drive, Suite 210
  • August 13, 20, & 27 - LAKE OSWEGO: Uplands Elementary School
  • September 10, 17, 24 - HILLSBORO: Intel Aloha Fabs
Programming Workshops: (Meets 6-9pm)
  • July 25 - HOOD RIVER: 4-H Extension Office
  • August 4 - BEND: Mountain View High School
  • August 12 - PORTLAND: Concordia University
  • August 26 - BEAVERTON: 4800 Griffith Drive, Suite 210

One Day Workshops: (Meets 8:30 - 4:30) The same as all three evening workshops in one day!

  • August 29 - LAGRANDE: Eastern Oregon University
  • September 12 - SALEM: Garmin
  • September 19 - HOOD RIVER: 4-H Extension Office
  • October 3 - OREGON CITY: Eastham Cafeteria

All workshops are free and open to any adult coaches or teen mentors.

4. Summer Outreach Activities
Thank you everyone who joined us at the Hillsboro International Air Show over the weekend we estimate that our volunteers talked to over 1000 people about Junior FIRST LEGO League, FIRST LEGO League, and the FIRST Tech Challenge programs. Thank you everyone who came out, stopped by, or directed someone to our booth - it was an amazing weekend! An extra special thank you to Teams Error 404, Klickitat4.awesome, and Eagle Strike for manning the FIRST LEGO League table for us!

If your team would like to help with an outreach event teams are still needed for upcoming outreach opportunities:
  • Intel Take Your Kids to Work Day on August 19 - help run demonstrations with kids at Intel's Aloha Fabs
  • FIRST LEGO League Day at the Oregon State Fair September 5 - Have a team meeting at the fair and test your robot on the new field while introducing fair goer's to FIRST LEGO League
  • OMSI Mini Maker Faire on September 12-13 - Demonstrate your Trash Trek robot if you have it, help with robot games

To sign-up for any of these events please fill in your contact information (please make sure you type your email address correctly!) on this form.

5. Managing Your Communications with ORTOP
You're on receiving this email because you, a) requested to be added to the FIRST LEGO League Mailing List, b) are a registered coach of a FIRST LEGO League team in the Oregon region, c) have previously asked to be on this mailing list or coached a FIRST LEGO League team in Oregon or SW Washington. If you no longer want to receive these messages and are no longer coaching an Oregon Region FIRST LEGO League team, please adjust your email list requests using this form. If you would like to be added to the Junior FIRST LEGO League form to start a team for kids 6-9 years old, or are ready to graduate to FIRST Tech Challenge you can also add your email address to those lists using the form.

I will be out of the office from now until August 3rd. If you have any questions I will reply during the first couple weeks in August!  I look forward to having a wonderful Trash Trek season with all of you.  Enjoy your last days of summer!

Best Wishes,

Loridee

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